Forms 1096, 1097, 1098, 1099, 3921, 3922, 5498, And W-2g - General Instructions For Certain Information Returns - 2018 Page 13

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information return by the filer of the return. For some
K. Filer's Name, Taxpayer
forms, the term "payee" will refer to beneficiary, borrower,
debtor, insured, participant, payer, policyholder, recipient,
Identification Number (TIN), and
shareholder, student, or transferor. If a filer truncates a
Address
TIN on Copy B, other copies of the form furnished to the
payee may also include a truncated number. A filer may
The TIN for filers of information returns, including sole
not truncate a payee's TIN on any forms the filer files with
proprietors and nominees/middlemen, is the EIN.
the IRS. A filer's TIN may not be truncated on any form. To
However, sole proprietors and nominees/middlemen who
truncate where allowed, replace the first five digits of the
are not otherwise required to have an EIN should use their
nine-digit number with asterisks (*) or Xs (for example, an
SSNs. A sole proprietor is not required to have an EIN
SSN xxx-xx-xxxx would appear on the paper payee
unless he or she has a Keogh plan or must file excise or
statement as ***-**-xxxx or XXX-XX-xxxx). See TD 9675,
employment tax returns (including to report backup
2014-31 I.R.B. 242, available at
IRS.gov/irb/2014-31_IRB/
withholding). See Pub. 583.
ar07.html.
If you are an FFI making the election described in
Electronic submission of Forms W-9. Requesters may
Regulations section 1.1471-4(d)(5)(i)(A) or (B),
TIP
establish a system for payees and payees' agents to
you are required to use an EIN and cannot, for
submit Forms W-9 electronically, including by fax. A
purposes of filing a Form 1099, use your GIIN.
requester is anyone required to file an information return.
A payee is anyone required to provide a TIN to the
The filer's name and TIN should be consistent with the
requester.
name and TIN used on the filer's other tax returns. The
Payee's agent. A payee's agent can be an investment
name of the filer's paying agent or service bureau must
advisor (corporation, partnership, or individual) or an
not be used in place of the name of the filer.
introducing broker. An investment advisor must be
For a single-member LLC (including a foreign LLC with
registered with the Securities and Exchange Commission
a U.S. owner) that is disregarded as an entity separate
(SEC) under the Investment Advisers Act of 1940. The
from its owner under Regulations section 301.7701-3,
introducing broker is a broker-dealer that is regulated by
enter the owner's name only on the first name line and the
the SEC and the National Association of Securities
LLC's name on the second name line. For the TIN, enter
Dealers, Inc., and that is not a payer. Except for a broker
the owner's SSN (or EIN, if applicable). If the LLC is taxed
who acts as a payee's agent for “readily tradable
as a corporation, partnership, etc., enter the entity's EIN.
instruments,” the advisor or broker must show in writing to
the payer that the payee authorized the advisor or broker
If you do not have an EIN, you may apply for one
to transmit the Form W-9 to the payer.
online. Go to
IRS.gov
and under the Help and Resources
tab click on Apply for an Employer Identification Number
Generally, the electronic system must do the following.
(EIN) Online (under the Business heading). You may also
1. Ensure the information received is the information
apply by faxing or mailing Form SS-4, Application for
sent and document all occasions of user access that
Employer Identification Number, to the IRS. See the
result in the submission.
Instructions for Form SS-4 for more information.
2. Make reasonably certain the person accessing the
system and submitting the form is the person identified on
L. Account Number Box on Forms
Form W-9.
Use the account number box on Forms 1097, 1098, 1099,
3. Provide the same information as the paper Form
3921, 3922, and 5498 for an account number designation.
W-9.
The account number is required if you have multiple
4. Be able to supply a hard copy of the electronic Form
accounts for a recipient for whom you are filing more than
W-9 if the IRS requests it.
one information return of the same type. The account
5. Require as the final entry in the submission an
number is also required if you are an FFI making the
electronic signature by the payee whose name is on Form
election described in Regulations section 1.1471-4(d)(5)
W-9 that authenticates and verifies the submission. The
(i)(A) or (B) or are a U.S. payer reporting as described in
electronic signature must be under penalties of perjury
Regulations section 1.1471-4(d)(2)(iii)(A). Additionally,
and the perjury statement must contain the language of
the IRS encourages you to include the recipient's account
the paper Form W-9.
number on paper forms if your system of records uses the
account number rather than the name or TIN for
For Forms W-9 that are not required to be signed,
identification purposes. Also, the IRS will include the
the electronic system need not provide for an
TIP
account number in future notices to you about backup
electronic signature or a perjury statement.
withholding. See Pub. 1220 if you are filing electronically.
Additional requirements may apply. See
The account number may be a checking account
Announcement 98-27, available on page 30 of Internal
number, savings account number, brokerage account
Revenue Bulletin 1998-15 at
IRS.gov/pub/irs-irbs/
number, serial number, loan number, policy number, or
irb98-15.pdf, and Announcement 2001-91, available on
any other number you assign to the payee that is unique
page 221 of Internal Revenue Bulletin 2001-36 at
and will distinguish the specific account. This number
IRS.gov/pub/irs-irbs/irb01-36.pdf.
must not appear anywhere else on the form, and this box
Electronic submission of Forms W-9S. See the
may not be used for any other item unless the separate
Instructions for Forms 1098-E and 1098-T.
instructions indicate otherwise. Using unique account
-13-
Gen. Instr. for Certain Info. Returns (2018)

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