Forms 1096, 1097, 1098, 1099, 3921, 3922, 5498, And W-2g - General Instructions For Certain Information Returns - 2018 Page 15

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If you provide Forms 1097, 1098, 1099, 3921,
paper form filed with the IRS. If you do not use a copy of
3922, 5498, or W-2G recipient statements in a
the paper form, the form number and title of your
TIP
“separate mailing” that contains only these
substitute must be the same as the official IRS form. All
statements, Forms W-8 and W-9, and a letter explaining
information required to be reported must be numbered
the tax consequences of the information shown on a
and titled on your substitute in substantially the same
recipient statement included in the envelope, you are not
manner as on the official IRS form. However, if you are
required to include the legend “Important Tax Return
reporting a payment as “Other income” in box 3 of Form
Document Enclosed” on the envelope.
1099-MISC, you may substitute appropriate explanatory
language for the box title. For example, for payments of
Substitute forms. You may furnish to the recipient
accrued wages to a beneficiary of a deceased employee
Copy B of the official IRS form, or you may use substitute
required to be reported on Form 1099-MISC, you might
Forms 1099-DIV, 1099-INT, 1099-OID, or 1099-PATR, if
change the title of box 3 to “Beneficiary payments” or
they contain the same language as the official IRS forms
something similar.
and they comply with the rules in Pub. 1179 relating to
Appropriate instructions to the recipient, similar to
substitute Forms 1099. Applicable box titles and numbers
those on the official IRS form, must be provided to aid in
must be clearly identified, using the same wording and
the proper reporting of the items on the recipient's income
numbering as the official IRS form. For information on
tax return. For payments reported on Form 1099-B, rather
substitute Forms 1099-MISC, see
Other
information, later.
than furnish appropriate instructions with each Form
For Forms 1099-S, see
Real estate
transactions, later.
1099-B statement, you may furnish to the recipient one
All substitute statements to recipients must
set of instructions for all statements required to be
contain the tax year, form number, and form name
furnished to a recipient in a calendar year.
TIP
prominently displayed together in one area of the
Except for royalties reported on Form 1099-MISC or
statement. For example, they could be shown in the upper
1099-S, the statement mailing requirements explained
right part of the statement.
earlier do not apply to statements to recipients for
information reported on the forms listed under
Other
If you are using substitutes, the IRS encourages you to
information, earlier. You may combine the statements with
use boxes so that the substitute has the appearance of a
other reports or financial or commercial notices, or expand
form. The substitute form must contain the applicable
them to include other information of interest to the
instructions as on the front and back of Copy B (in the
recipient. Be sure that all copies of the forms are legible.
case of Form 1099-R, Copies B, C, and 2) of the official
See Pub. 1179 for certain “composite” statements that are
IRS form. See Pub. 1179 for additional requirements and
permitted.
certain “composite” statements that are permitted.
When to furnish forms or statements. Generally, you
Real estate transactions. You must furnish a statement
must furnish Forms 1098, 1099, 3921, 3922, and W-2G
to the transferor containing the same information reported
information by January 31, 2019. Forms 1099-B, 1099-S,
to the IRS on Form 1099-S. You may use Copy B of the
and 1099-MISC (only if you are reporting payments in
official IRS Form 1099-S or a substitute form that
box 8 or 14) must be furnished by February 15, 2019. This
complies with Pub. 1179 and Regulations section
also applies to statements furnished as part of a
1.6045-4(m). You may use a Settlement Statement (under
consolidated reporting statement. See TD 9504, 2010-47
the Real Estate Settlement Procedures Act (RESPA)) as
I.R.B. 670, available at
IRS.gov/irb/2010-47_IRB/
the written statement if it is conformed by including on the
ar08.html. However, you may issue them earlier in some
statement the legend shown on Form 1099-S and by
situations, as provided by the regulations. For example,
designating which information is reported to the IRS on
you may furnish Form 1099-INT to the recipient
Form 1099-S. You may furnish the statement to the
redeeming U.S. Savings Bonds at the time of redemption.
transferor in person, by mail, or electronically. Furnish the
Brokers and barter exchanges may furnish Form 1099-B
statement at or after closing but by February 15 of the
anytime but not later than February 15, 2019.
following year.
Furnish Form 1097-BTC to the recipient for each month
The statement mailing requirements explained earlier
in which a tax credit amount is allowable to the recipient
do not apply to statements to transferors for proceeds
on or before the 15th day of the 2nd calendar month after
from real estate transactions reported on Form 1099-S.
the close of the calendar month in which the credit is
However, the statement mailing requirements do apply to
allowed. For more information, see the Instructions for
statements to transferors for timber royalties reportable
Form 1097-BTC.
under section 6050N on Form 1099-S.
Donee organizations required to issue Form 1098-C
must furnish the acknowledgment to a donor within 30
Other information. Statements to recipients for Forms
days of the sale of the vehicle (if it is sold without material
1097-BTC, 1098, 1098-C, 1098-E, 1098-Q, 1098-T,
improvements or significant intervening use) or within 30
1099-A, 1099-B, 1099-C, 1099-CAP, 1099-G, 1099-H,
days of the contribution.
1099-K, 1099-LTC, 1099-MISC, 1099-Q, 1099-QA,
1099-R, 1099-SA, 3921, 3922, 5498, 5498-ESA,
Trustees or issuers of traditional IRAs must furnish
5498-QA, 5498-SA, W-2G, 1099-DIV (only for section
Form 5498 to participants with a statement of the value of
404(k) dividends reportable under section 6047),
the participant's account, and RMD, if applicable, by
1099-INT (only for interest reportable in the course of your
January 31, 2019. The fair market value of SEP IRAs must
trade or business under section 6041), or 1099-S (only for
also be furnished to the participant by January 31, 2019.
royalties) need not be, but can be, a copy of the official
Traditional IRA, Roth IRA, SEP IRA, or SIMPLE IRA
-15-
Gen. Instr. for Certain Info. Returns (2018)

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