Cover And Thank You Letter Samples Page 4
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21Content and Format of a Cover Letter
Your name
Street address
City, state, zip code
Your phone number (optional)
E-mail (optional)
Date
Mr. /Ms. Individual’s name
Title
Company name
Street address
City, state, zip code
Dear (Ms. or Mr.) Last Name:
Paragraph 1: State why you are writing, how you learned of the organization or job, and give basic
information about yourself. If you are writing at the suggestion of someone who knows the
addressee, this is a good place to say so. Draw attention to what you know about the company or
organization and to your resume.
Paragraph 2: Give examples of how your experiences, skills, and education fit the job and can
benefit the company. Use the position description to give you guidance to focus this paragraph.
Paragraph 3 (optional): This paragraph should be used only to describe further what you can bring
to the position. It is an extension of the theme of paragraph two.
Paragraph 4: State that you are enclosing your resume. Restate your interest in the position. State
your next course of action (e.g., contacting the employer within 7–10 days to check on the status of
your application). Thank the reader for his or her attention and consideration. Say that you are
looking forward to hearing from the potential employer and provide a phone number and e-mail
address where you can be reached.
Sincerely,
(Your signature)
Your name (typed)
Enclosure
Cover & Thank You Letters
11/13
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Parent category: Letters