Effective Cover Letters Examples Page 5
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32Step 2 ~ Appropriate Content
When writing your cover letter, follow the formal business format of
writing letters. Recruiters have requested that your one-page letter
should include:
Content
Have your cover letter
1. Your Header: include your name, address, postal code,
critiqued during a
phone number, email address and web page (if applicable
career advising
appointment
and professional). Your header may be used on all job search
to ensure you are
tools, i.e. resume, references, cover and thank you letters.
effectively marketing
yourself.
2. Date
3. Contact Name and title
4. Company Name and Address
5. Dear__________ (contact person – use Mr. or Ms.). DO NOT
use “To Whom It May Concern” or “Dear Sir or Madame”.
In North American culture,
Show that you’re resourceful and find the correct person to
in written correspondence,
when using ‘Mr.’ or ‘Ms.’,
whom you should address the letter to. If all else fails, use
“Dear Hiring Manager”. If the contact person has a gender-
NEVER use the first name in
neutral name, don’t guess! Do your homework to find out if
conjunction with it.
the hiring manager is a Mr. or Ms., and if you are not able to
Incorrect: Dear Mr. Joe Smith,
get this information, “Dear Jamie Young” is acceptable as a
Correct: Dear Mr. Smith,
last resort.
AVOID using ‘Dear Sir or Madame’
6. Subject Line to indicate which competition or position you
or ‘To Whom It May Concern’
are applying for. i.e. ‘Re: Market Analyst Internship, Job #
12345’. This can be bolded or underlined.
Incorrect: Dear Sir or Madame,
Correct: Dear Hiring Manager,
7. Intro paragraph stating why you are writing and explaining
why you are interested in them or that position. You should
also tie in how you would be a great fit for the role.
8. Body of letter: normally 3 to 4 paragraphs, showing how your
skills and experience match their needs and how you’ll add
value.
9. Closing line: “Sincerely” or “Regards”
10. Your Signature – scanned or typed in script font style
11. Notation of an Enclosure – indicates to the recipient that
there is another document enclosed (usually a resume) i.e.
‘Enclosure: Resume, Writing Sample, Transcripts’
E f f e c t i v e C o v e r L e t t e r s
Page 4
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Parent category: Letters