Birthday Party Planning Checklist printable pdf download

Birthday Party Planning Checklist

1 – 2 weeks before:

4 – 6 weeks before

If necessary, start gathering tables, chairs, toys, coolers, serving

Choose a theme with your child

dishes, and other supplies you'll be using at the party

Set your budget

Create a party flow schedule

Select date, time and duration of the party

Purchase more party supplies as needed

Ask for an updated class list from your child’s teacher (emails). If she is

Call families who have not yet responded to your invitation

not allowed to, ask if she could forward the invitations

3-4 days before:

4 weeks before:

Call entertainer to confirm appearance and expectations

Determine the guest list

OR call party venue to confirm all details

Book the entertainer / party planner / party venue

Purchase groceries

OR determine games & activities to match your party theme

Purchase batteries for camera

Plan the menu and make a grocery shopping list

Charge video camera

OR choose a caterer and select the menu

Purchase party supplies, especially if ordering online (paper plates,

napkins, decorations, balloons, party hats, etc)

1 – 2 days before:

Confirm help if using extra help

2-3 weeks before:

Decorate home or gather decorations for party venue

Prepare make-ahead food

Prepare your invitations

Assemble party favours

Decide on party favours and bags

Bake cake if necessary

Purchase any party prizes (purchase enough for a few extras just

in case)

Arrange for extra help, if necessary

If ordering a cake, place your order

The D-day:

Mail invitations

Child – proof the party area, if at home

Pick up pre-ordered cake

Arrive early at the venue in order to welcome all the guests and check if

your requests and decoration are respected

HAVE FUN!

1 day after:

Send thank you notes

Birthday Party Planning Checklist

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