Your Family'S Special Education Rights – Virginia Procedural Safeguards Notice, Virginia Department Of Education, Division Of Special Education And Student Services Page 18

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Your consent, or consent of an eligible child who has reached the age of majority under Virginia
law, must be obtained before personally identifiable information is released to officials of
participating agencies providing or paying for transition services.
If you have unilaterally placed your child in a private school that is not located in the same
school division you reside in, your consent must be obtained before any personally identifiable
information about your child is released between officials in the school division where the
private school is located and officials in the school division where you reside.
S
AFEGUARDS
You have the right to expect that your school division will keep your child’s
education record confidential.
Each school division must protect the confidentiality of personally identifiable information at
collection, storage, disclosure, and destruction stages.
One official at each school division must assume responsibility for ensuring the confidentiality
of any personally identifiable information.
All persons collecting or using personally identifiable information must receive training or
instruction regarding Virginia’s policies and procedures regarding confidentiality under the
IDEA and the Family Educational Rights and Privacy Act (FERPA).
Each school division must maintain, for public inspection, a current listing of the names and
positions of those employees within the agency who may have access to personally identifiable
information.
D
I
ESTRUCTION OF
NFORMATION
You have the right to ask the school division to destroy your child’s education
information when it is no longer needed.
Your school division must inform you when personally identifiable information collected,
maintained, or used is no longer needed to provide educational services to your child.
The information must be destroyed at your request. However, a permanent record of your child’s
name, address, and phone number, his or her grades, attendance record, classes attended, grade
level completed, and year completed may be maintained without time limitation.
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SS/SE-4 (6/16)

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