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1
2UTEP Library-
GENERAL MEETING ROOM RESERVATION FORM
Reservations: Requests to use the Library Rooms should be submitted at least five work-days in advance to the Library
Administration Office (Room 316), Monday-Friday, during the hours of 8:15 AM to 4:45 PM.
Failure to return the room to the original set-up will ban your Office or group from using our meeting rooms.
Event
Date: ____________ Start time (include prep time):________ __a.m. __ p.m. End time: ________ __a.m. __ p.m.
NOTE: No earlier than 30-minutes after the Library opens.
Room requested:
____Blumberg Auditorium
____Room 309
____Room 410
Seating arrangements:
Theater-Style
Classroom Style
Boardroom Style
Not to Exceed Capacities:
(Max. 99 people)
(Max. 30 people)
(Max. 30 people)
Blumberg Auditorium, Room 309, and Room 410 are available to University affiliated groups only. Student
Organizations wishing to use the Library rooms must be currently registered with the Student Engagement & Leadership
Ctr. (SELC). Only a registered student organization and the individual listed on the approved list of the Student
Organization Advisory Board done by SELC will be able to reserve the room(s).
Groups using the rooms are
responsible for the physical arrangement and return to its original place immediately following the event/meeting.
1. Requesting Dept: ____________________________________________Cost Center No. ____________________
Contact Person: (first and last name please) __________________________________________________________
UTEP Sponsor if different than Contact Person: _______________________________________________________
Phone: __________________________ FAX: _____________________Email:_______________________________
Purpose to use the room? (See "Conditions of Use Policy”)______________________________________________
Total number of individuals estimated to attend: ______________________________________________________
2. Food/Drink Request: (Refreshment Policy-page 1). All food service MUST have prior approval, and be catered
through Campus Food Services (747-7460). Alcoholic Beverages MUST be pre-approved by the
President’s Office. Two tables provided at no cost. Explain FOOD request ________________________________
________________________________________________________________________________________________.
3.
THESE ROOMS ARE PRE-EQUIPPED WITH THE FOLLOWING:
BLUMBERG:
● Podium
● USB ports
(Self-Service equipment)
● Windows Computer
● Speakers & microphone
● Dual projectors/screens
● Interface cables for laptop connectivity
RM 309:
● Chalkboard
● TV Screen
RM 410:
● Chalkboard
● Screen
4.
ADDITIONAL/OPTIONAL A/V EQUIPMENT:
Technology Needs Contact: Alex Fierro, (915) 747-6712 or email him at aefierro2@utep.edu.
You may also contact the Collaborative Learning Center (CLC) at (915) 747-5391.
5.
FOR ALL ROOMS:
Note: We do not charge UTEP Depts. or Student Organizations for the use of equipment
√
Equipment Description
Wireless microphone
Wireless PowerPoint control clicker
DVD Player-Laptop
ROOMS 309 and 410 ONLY
Portable LCD projectors and laptop for PowerPoint (Note: Phone for tech support)
LCD interface cable with remote
Laptop
[Revised RLS: 10/26/15)
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Parent category: Miscellaneous