Rental Contract Template printable pdf download

Campbell House

& Galleries

Physical Address: 482 E. Connecticut Ave., Southern Pines, NC

Mailing Address: P.O. Box 405, Southern Pines, NC 28388

Phone: 910-692-2787 • Email:

The Arts Council of Moore County (ACMC) welcomes you to host your next meeting, small wedding, party,

reception, lecture, or other special event within the charming ambiance of the Campbell House in Southern

Pines, North Carolina. Surrounded by a 14-acre park and lovely gardens, the Campbell House is a stately

manor which functions as an art gallery and cultural center. Art exhibits change monthly and the gallery

offers you an elegant and warm atmosphere that will add to any special occasion.

RENTAL RULES AND GUIDELINES

Because the Campbell House is a historic home, and because we want to insure the safety of your guests and

the success of your event, we ask your understanding and cooperation in complying with the following rules

and guidelines:

1. Campbell House is a public art gallery and office building open weekdays, 9 a.m.-5 p.m. and a few

weekends throughout the year, thus availability is strictly dependent on the gallery exhibit schedule, the

artwork on display, and any other activities occurring on property at the time of your event. If you are

interested in reserving the Train House or other space on the Campbell House property, you must call the

Southern Pines Recreation & Parks Department at 910-692-2463.

2. Renter accepts full financial liability and responsibility for any damage and/or loss of property belonging

to ACMC and/or works of art belonging to individual artists. Renter agrees to defend, indemnify and

hold harmless ACMC, its Board of Trustees, employees, volunteers and the Town of Southern Pines

from any liability whatsoever arising out of the use of the Campbell House including, but not limited to,

personal injury incurred during or as a result of such use.

3. Renter must obtain and keep in effect during the rental period a general liability policy of not less than

$1,000,000 per occurrence. Renter shall designate ACMC as an additional insured under its coverage and

shall furnish ACMC a certificate of insurance attesting to such coverage 5 business days prior to the

beginning of the rental period. A list of suggested special events insurance providers is on page four.

4. If serving alcohol, Renter is responsible for and must abide by all city, county, and state alcoholic

beverage control laws and regulations, and arrange for appropriate license(s), permit(s), and insurance,

which copies must be provided to ACMC at least five (5) business days prior to the event. Renter is

responsible for all consequences of guest behavior during and following the consumption of alcohol.

5. All events must conclude and be dispersed by no later than 11:00 p.m. or by a mutually agreed upon

time. It is suggested that food and beverage service cease ½-hour prior to event's end. Overtime will be

billed at $50 per hour with payment due within five days. All decorations and equipment must be

delivered and set up on the same day as the event, and removed at the conclusion of the event, unless

other arrangements are made in advance with ACMC. ACMC is not responsible for any items left at

Campbell House.

6. All caterers must be approved by the ACMC prior to signing contract. A list of suggested caterers is

provided on page four. Renter must provide all food, décor, and the labor to set-up, teardown, and clean-

up. Renter is responsible for maintaining cleanliness in all areas where food is prepared and served.

7. The Renter is responsible for making arrangements for renting equipment needed for event. ACMC has a

very limited amount of tables, chairs, china, glassware, and tableware available for rent.

8. Renter must provide their own sound system (if needed), but there is no stage or dance floor. Because

Campbell House is located in a residential area, Renter must abide by Southern Pines’ noise ordinance.

9. Smoking, use of fog/smoke machines, and pyrotechnics are NOT allowed on the premises. Renter will be

charged $500 each time the smoke alarm is activated by Renter’s activities.

10. The premises must be left in the same condition as found. Furniture, plants, and artwork may be moved

only with approval from ACMC and must be returned to their original locations at the end of event.

11. Cancellation Policy: A $100 non-refundable processing fee is due if event is cancelled and will be

deducted from security deposit. If event is cancelled without a 30-day notice, 50% rental fee deposit is

forfeited. If event is cancelled without a 7-day notice, entire rental fee is forfeited.

For additional information, please call Katherine MacRae at 910-692-2787 or email

Rental Contract Template

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