West Contra Costa Unified School District - Record Of Donation Form

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B-003
GIFTS AND DONATIONS
Date Revised: 10/3/13
The West Contra Costa Unified School District welcomes gifts and donations from the community. Upon
recommendation of the school principal and/or other appropriate administrator, the District Governing
Board formally accepts gifts for general use in the district’s educational programs. To be accepted, gifts
must be cost effective for the district and not conflict in any way with its programs and goals.
Record of Donation Form :
This form is to be completed by the principal or administrator who receives the donation and should
include all requested information. This form will serve as a temporary receipt until the Board formally
accepts the donation.
Distribution of Form:
Original
The original form should be sent to the Director of Business Services with the cash or
check and the Donation Budget form, if required. This must have the originators
signature, not a copy.
Copy
A copy of the form should be provided to the donor to be used as a temporary receipt for
tax purposes.
Copy
A copy of the form should be retained by the receiving administrator.
Donations of Cash or Checks:
Checks and cash for district programs should be sent immediately to the Director of Business Services
with the completed Record of Donation form. All checks should be made payable to WCCUSD.
Checks and cash for Student Body Organizations should be deposited into the Student Body Account
and a completed Record of Donation Form should be sent to the Director of Business Services. All checks
should be made payable to the school’s Student Body Organization.
Once the Board has accepted the donation, the funds may be spent.
Checks Must be Made Payable to WCCUSD:
Checks must not be made to individual district employees for the following reasons:
1) The money becomes taxable income to the employee.
2) The donor cannot deduct the donation for income tax purposes since a WCCUSD employee is
not a deductible charitable organization.
3) Non-profit organizations may jeopardize their tax-exempt status.

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