Fillable Dd Form 1423-1 - Contract Data Requirements List (Page 3 of 3) in pdf

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR THE CONTRACTOR

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item 17. Specify appropriate price group from one of the following

groups of effort in developing estimated prices for each data item

Item B. Self-explanatory.

listed on the DD Form 1423.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as

Group I. Definition - Data which is not otherwise essential

"Provisioning,""Configuration Management," etc.

to the contractor's performance of the primary contracted effort

(production, development, testing, and administration) but which is

Item D. Enter name of system/item being acquired that data will support.

required by DD Form 1423.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Estimated Price - Costs to be included under Group I are

those applicable to preparing and assembling the data item in

Item G. Signature of preparer of CDRL.

conformance

with

Government

requirements,

and

the

administration and other expenses related to reproducing and

Item H. Date CDRL was prepared.

delivering such data items to the Government.

Signature of CDRL approval authority.

Item I.

Item J. Date CDRL was approved.

Group II.

Definition - Data which is essential to the

performance of the primary contracted effort but the contractor is

required to perform additional work to conform to Government

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

requirements with regard to depth of content, format, frequency of

submittal, preparation, control, or quality of the data item.

Item 2. Enter title as it appears on data acquisition document cited in

Item 4.

Estimated Price - Costs to be included under Group II are

Item 3. Enter subtitle of data item for further definition of data item

those incurred over and above the cost of the essential data item

(optional entry).

without

conforming

Government

requirements,

and

the

Item 4. Enter Data Item Description (DID) number, military specification

administrative and other expenses related to reproducing and

number, or military standard number listed in DoD 5010.12-L (AMSDL),

delivering such data item to the Government.

or one-time DID number, that defines data content and format

requirements.

Group III. Definition - Data which the contractor must

Item 5. Enter reference to tasking in contract that generates requirement

develop for his internal use in performance of the primary

for the data item (e.g., Statement of Work paragraph number).

contracted effort and does not require any substantial change to

conform to Government requirements with regard to depth of

Item 6. Enter technical office responsible for ensuring adequacy of the

content, format, frequency of submittal, preparation, control, and

data item.

quality of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item

by the Government.

Estimated Price - Costs to be included under Group III are

Item 8. Specify requirement for approval of a draft before preparation of

the administrative and other expenses related to reproducing and

the final data item.

delivering such data item to the Government.

Item 9. For technical data, specify requirement for contractor to mark

the appropriate distribution statement on the data (ref. DoDD 5230.24).

Group IV.

Definition - Data which is developed by the

Item 10. Specify number of times data items are to be delivered.

contractor as part of his normal operating procedures and his effort

in supplying these data to the Government is minimal.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Estimated Price - Group IV items should normally be shown

on the DD Form 1423 at no cost.

Item 13. Specify when subsequent submittals are required, when

applicable.

Item 14. Enter addressees and number of draft/final copies to be

delivered to each addressee. Explain reproducible copies in Item 16.

Item 18. For each data item, enter an amount equal to that portion

of the total price which is estimated to be attributable to the

Item 15. Enter total number of draft/final copies to be delivered.

production or development for the Government of that item of

data. These estimated data prices shall be developed only from

Item 16. Use for additional/clarifying information for Items 1 through 15.

those costs which will be incurred as a direct result of the

Examples are: Tailoring of documents cited in Item 4; Clarification of

requirement to supply the data, over and above those costs which

submittal dates in Items 12 and 13; Explanation of reproducible copies in

would otherwise be incurred in performance of the contract if no

Item 14.; Desired medium for delivery of the data item.

data were required. The estimated data prices shall not include

any amount for rights in data. The Government's right to use the

data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

Dd Form 1423-1 - Contract Data Requirements List Page 3

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