Pi And Grant Exit Transfer Notification Form
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2Transferring grants/contracts from East Carolina University (ECU) to another institution
Grants/contracts are awarded to institutions, not directly to Principal Investigators. For this reason, the grantee
institution must ‘relinquish’ the grant and equipment, if any, and the awarding agency must approve all
grant/contract transfers from one organization to another.
Responsible Parties:
Principal Investigators (PIs) are responsible for providing information about the transfer to departmental and
Office of Sponsored Programs (OSP) personnel in a timely manner and ensuring that the transfer of the award is
completed in accordance with all applicable federal and sponsor regulations. The PI is responsible for working
with their Grant Officer to complete the following:
Subcontracting work to ECU at current, full F&A rate);
Equipment transfers;
Transferring cost sharing obligations to the new institution; and
Continued support of graduate students and postdoctoral fellows
In addition, the PI is responsible for the completion of final reports: Patent/Invention and Technical, as well as any
outstanding reporting requirements for grants and contracts held while at ECU.
Departmental Staff and/or PI are responsible to conclude transactions and make any necessary adjustments to
award accounts for departing PIs.
The Office of Sponsored Programs (OSP) office shall review and institutionally endorse the paperwork involved
with each grant/contract transfer.
Procedures for Principal Investigator:
1.
Contact OSP Grant Officer ( ) assigned to your grant/contract at
least ninety days in advance of the transfer date to ensure a smooth transition.
2.
Complete Agency relinquishing statement.
PHS ( )
PHS 3734 Official Statement Relinquishing Interest and Rights in a PHS Research Grant
( )
HHS 568 Final Invention Statement and Certification ( )
NSF
Detailed instructions/forms for a grant transfer are available electronically on the FastLane website at
https:// )
ALL OTHER FUNDING AGENCIES
A letter/form signed by the PI and OSP Director along with other documentation required by the sponsor.
3.
Complete the ECU Grant Transfer Notification Form below and obtain concurring signatures.
4.
Forward Grant Transfer Notification Form and appropriate attachments to your Grant Officer via email.
The Grant Officer will work with the PI and OGC to ensure that required documentation is submitted to
the sponsor(s).
If you have questions, please contact your Grant Officer .
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