4-H Club Business Meeting Agenda Template Page 7

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4 – H OUTREACH DOCUMENTATION
Program Year:
Club Name
Vice President for Membership
Community Club Leader
Membership Advisor
Please describe the efforts your club has made to recruit new members from your community, including under-
represented groups, and attach documentation. Be specific. For example, if a school presentation was made, list the
name of school, size of audience, ethnicities represented in audience, and other pertinent details. All clubs are
required to demonstrate outreach efforts in at least three of the first four outreach methods listed below. For
assistance, call your county Cooperative Extension Office. To document your club’s outreach efforts, attach to this
form copies of flyers, newspaper articles, news releases, and lists of personal contacts made. Give a copy of this
information to your local Cooperative Extension 4-H Office. (See sample)
METHOD
DATES
LOCATION
COMMENTS/DESCRIPTION
Mass media, including radio,
newspaper, TV
Newsletters, posters, flyers,
announcements
Personal letters to minorities
and/or females (potential
members and leaders)
Personal contacts (phone, in
person) with potential minority
members & leaders
Community and school groups
contacted with information, or
though community service
Membership drive or
promotional programs to reach
minorities (eg., festivals, fairs,
displays)
Other

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