Fillable La Plata County Public Open Records Request printable pdf download

This form is for La Plata County public records not otherwise available on the County’s website

or readily available from County departments and offices.

Contact

San Juan Basin Health Department

for Birth and Death Certificates at 970-247-5702.

Contact the

Colorado Judicial Branch

for court documents (DUI, divorce, criminal record etc.) at (970) 247-2304.

Visit the

Clerk and Recorder’s webpage

for recorded documents. Visit the

GIS website

for property information.

INSTRUCTIONS FOR RECORDS REQUESTS

COLORADO OPEN RECORDS ACT (CORA)

Please provide a brief, but very specific description of the documents or information requested noting the date of

issuance and location of the document(s), if known. A request that is broad, vague or too voluminous may cause a delay in

the time La Plata County can produce the records. If needed, please attach an additional page to list these items in detail.

All requests must be submitted in writing as follows:

• By mail or hand delivery: La Plata County Administration, 1101 E 2

Avenue, Durango, CO 81301; or

• By email at: infodesk@co.laplata.co.us; or

• By fax at (970) 382-6299.

Note: If the request is delivered by mail, email or fax, it is always advisable to call 970-382-6214 to confirm that

the request was received.

If the records are available pursuant to C.R.S. § 24-72-201, et seq., the records shall be made available for

inspection within three (3) working days. If extenuating circumstances exist so that the custodian cannot gather the

records within the three-day period, the period shall be extended an additional seven (7) working days. The requestor shall

be notified of the extension within the first three (3) days of receiving the request. Please refer to La Plata County’s Open

Records Policy for complete information. The Policy is available at

or from La Plata County

Administration, 1101 E 2

Avenue, Durango, CO 81301.

Upon receipt of the request, staff will collect the records and notify the requestor. A time for review and

inspection of the records will be scheduled. Reviews will take place during regular business hours (Monday - Friday, 8:00

to 5:00 p.m.) in the La Plata County Attorney’s Office, 1099 Main Street, Suite 313, Durango, CO 81301, unless another

location for the review is designated.

The requestor may take notes, bring tape recording devices and/or portable computers. Outside photocopiers or

scanners are not allowed.

Should the requestor wish to obtain copies of documents, the cost per page for hard copies is 15 cents per page, or

in the case of records of elected officials, as provided in Colorado Revised Statutes. If actual costs exceed 15 cents per

page (such as large format documents), actual costs will be charged. Costs for providing records electronically are

outlined in the

County’s public records

policy. Payment in the form of cash, check or money order made payable to the

La Plata County must be made in advance.

La Plata has established a rate of $25 per hour for the compilation of data and/or manipulation of data. If the

records request can be completed in one hour or less, no data compilation fee will be charged. This fee includes the cost

of redacting documents to protect legally privileged material and the requestor will be notified in advance of any such fee.

Staff will commence no work of this type without prior approval and advance payment. In the case of a request for a

computer output other than word processing, the fee may be based on the recovery of the actual incremental costs of

providing the electronic services and products together with a reasonable portion of the costs associated with building and

maintaining the information system.

In the event requestor does not make arrangements for a review of documents, fails to appear for the review, or

fails to prepay costs within ten working days of notification of the availability of records, the request will be deemed

closed.

NOTE: It is a Class 1 Misdemeanor for a person to knowingly make a false entry or alter any public record or to

destroy, mutilate, conceal, remove, or impair the availability of any public record. C.R.S. § 18-18-114. “Public

record” is defined as all official books, papers, or records created, received, or used by or in any governmental

office or agency.

Last updated November, 2015

La Plata County Public Open Records Request

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