New Hire Payroll Recap - Jones Petroleum
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1NEW HIRE - PAYROLL RECAP
New Hire talentREEF Portal Process
Store MGR / Applicant Interviewed:
Dist MGR / Applicant Interviewed:
If they do NOT meet the minimum qualifications, change applicant’s status to Release and save, (auto email sent).
If they MEET the qualifications, call the applicant to schedule an interview. Change applicant’s status to Interviewed.
Request Applicant to bring FORM I-9 IDS to 2
interview: passport –OR- 2 IDs (such as DL / SS Card)
nd
o
You will also need Direct Deposit Info before complete but can wait until after hire decision Confirmed
o
If employee accepts your offer, tell them that your company is submitting a background check
Request Background Check :
(give 24 HRs & check back)
If approved APPLICANT will be receiving an AUTO email with instructions on filling out new hire forms.
o
After HIRE DECISION / moved to ONBOARDING: Call Applicant / Confirm received AUTOEMAIL
o
Notify: Must Provide BANK Confirmation BEFORE placing on schedule
o
BACKGROUND APPROVED: Portal will Auto Email NEW HIRE & STORE MGR to complete forms.
JUMP TO: HIRE – ONBOARDING
NOT ORANGE STATUS? Call NEW HIRE / Check status and schedule start date pending their completion. Remind them you
need Bank Confirmation before placing on Schedule.
ORANGE STATUS? With Form I-9 IDs proceed to “Things You Need to Do” section:
Click on EACH and complete task.
o
After you have received check marks in all columns and the
EVERIFY - questions to
status bar is 100%, update the applicant’s status to Completed.
answer:
This sends them to Payroll.
1. IS (APPLICANT NAME)
currently employed with this
Mark “YES”
company?
2.Does (Applicant) continue
“YES”
rd
–
to work?
(3
bullet)
this will close the case.
CONFIRM YOUR SELECTIONS:
***Fax to 678-752-5740 ***
Employee Full Name:
LOCATION:
Social Security Number:
DOB:
Under AGE 16? Y / N
TO COMPLETE NEW HIRE PROCESS - ATTACH THE FOLLOWING AND FAX WITH THIS COVER SHEET
INCLUDE 2 FORMS ID (See I-9 Form).
Ex: Drivers Lic / Photo ID (List B) & Soc Sec Card (List C) or (List A) Passport
DIRECT DEPOSIT CONFIRM
(Voided CK or Prepd Dir Dep Authorization or Bank Letter – NO Blank Checks)
PT (Part time Temporary)
FT (Full time Temporary)
(MIN 32/WK)
PP (Part time Permanent)
FP (Full time Permanent)
(MIN 32/WK)
Pay Rate:
____________
Hire Date:
Hourly
Salary (CIRCLE ONE)
Manager Signature _________________
1st Day on Schedule :
(AFTER HR REVIEW & APPROVAL)
POST HR REVIEW - YOU WILL RECEIVE AN EMAIL CONFIRM TO PLACE NEW HIRE ON SCHEDULE
DID YOU PROVIDE PT / FT DETAILS? RATE OF PAY?? START DATE??
MANAGER CHECK:
EE PROVIDE VOIDED CHECK?
HR OFFICE ONLY:
GA Newhire
Direct Dep
Exempt Stat
eVerify (3d)
APPLIC
COPY IDs:
8/20/2015
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