Edi Payment Agreement For Grant And Locality Payments
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3EDI Payment Agreement
For Grant and Locality Payments
This agreement is entered into as of this________day of______________, 20____ between the Commonwealth of
Virginia ("Commonwealth"), and the City/County/Town/GRANTEE/LOCALITY of ________________
_____________________________________ ("GRANTEE/LOCALITY").
GRANTEE/LOCALITY hereby authorizes the Commonwealth to make payments by utilizing, at the
Commonwealth's option, electronic data interchange ("EDI"). GRANTEE/LOCALITY acknowledges and agrees
that the terms and conditions of all agreements between the GRANTEE/LOCALITY and the Commonwealth
concerning the method and timing of payment shall be amended to the extent provided in this Agreement.
The EDI payment shall be deemed completed when the GRANTEE's/LOCALITY's Depository Institution
receives or has control of the payment. The Electronic Payment Information Form is an integral part of this
agreement.
If CTX is chosen, GRANTEE/LOCALITY understands and acknowledges that the Commonwealth will deliver
the remittance data to GRANTEE's/LOCALITY's designated Depository Institution. If CCD+ is chosen, the
Commonwealth agrees to provide the remittance data via the Internet.
The GRANTEE/LOCALITY shall provide the Commonwealth written notification of any change in the
depository institution, payment instructions, or remittance data instructions at least 15 days in advance of such
change. Such notification shall be delivered to the Department of Accounts via:
E-mail to: edi@doa.virginia.gov,
Fax to: (804) 414-9896, or
U.S. Mail to: Virginia Department of Accounts, eCommerce Unit, P.O. Box 1971, Richmond, VA 23218-
1971
A “Trading Partner Notification of Change” form can be printed from DOA’s website ( ),
the changed information filled in, and the form faxed or mailed to the fax number or address above, respectively.
In the event of duplicate payment, overpayment, fraudulent payment, or payment made in error,
GRANTEE/LOCALITY agrees to return any such payment to the Commonwealth, after the Commonwealth first
provides information to the GRANTEE/LOCALITY documenting any duplicate payment, overpayment,
fraudulent payment, or payment in error.
The Commonwealth shall be responsible for making all payments required pursuant to this Agreement and for any
loss of payment prior to the point at which the GRANTEE's/LOCALITY's Depository Institution shall receive or
have control of the payment, except that GRANTEE/LOCALITY shall be responsible for any loss which may
arise by reason of any error, mistake, or fraud regarding the information provided herein, or any subsequent
changes. Any other loss shall be borne by the Commonwealth, except to the extent that such loss arises by reason
of the negligence or willful misconduct of the GRANTEE/LOCALITY. In the event that payment has not been
received by GRANTEE/LOCALITY, GRANTEE/LOCALITY shall notify the Commonwealth immediately in
writing and the Commonwealth shall have ten (10) business days from the date of receipt of such notice in which
to make said payment. Until the expiration of that period, GRANTEE/LOCALITY agrees that it will not have or
pursue any rights or remedies against the Commonwealth for any failure to make payment, including without
limitation, actual, incidental, or consequential damages.
Signature:
__________________________________
Print Name: __________________________________
Title:
__________________________________
Date:
__________________________________
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