Equal Employment Opportunity (Eeo) Policy And Program Administration Form Sample Page 14

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VA MEDICAL CENTER
POLICY MEMORANDUM 00-028
BRONX, NY 10468
ATTACHMENT B Page 2
E.
EMPLOYEES ARE RESPONSIBLE FOR CONSIDERING MEDIATION AS AN ALTERNATE
FORM OF RESOLUTION IN DISPUTES THAT ARISE WITHIN THE WORKPLACE. CONSIDERATION
TO THIS METHOD MAY BE GIVEN PRIOR TO INITIATION OF ANY FORMAL METHOD OF DISPUTE
RESOLUTION (E.G., EEO, GRIEVANCES, MSPB) OR AT ANY TIME DURING THE PROCESS OF
FORMAL METHODS.
4.
PROCEDURES:
A. INITIATING
MEDIATION:
REQUESTS
FOR
INFORMATION
OR
ASSISTANCE
CONCERNING MEDIATION MAY BE INITIATED BY CONTACTING THE ADR/EEO MEDIATION
MANAGER OR AN ADR/EEO FACILITATOR. EITHER PARTY TO A DISPUTE MAY INITIALLY
REQUEST ADR/EEO FACILITATION. HOWEVER, BOTH PARTIES MUST AGREE TO THE PROCESS
PRIOR TO SCREENING BY THE ADR/EEO MEDIATION MANAGER. EMPLOYEE MAY CONTACT
ANY ADR/EEO FACILITATOR TO INITIATE MEDIATION OF AN EMPLOYMENT RELATED
DISPUTE. ADR/EEO MEDIATION UTILIZES THE FOLLOWING METHOD:
1) IF A REQUEST HAS BEEN MADE TO INDIVIDUALS OTHER THAN THE ADR/EEO
MEDIATION MANAGER THE INDIVIDUAL RECEIVING THE REQUEST FOR MEDIATION MUST
IMMEDIATELY CONTACT THE ADR/EEO MEDIATION MANAGER SO THAT WRITTEN
REQUESTS CAN BE COMPLETED. ALL PARTIES TO THE DISPUTE MUST SIGN THE REQUEST
FOR ADR/EEO MEDIATION FORM.
2) IF A CASE IS APPROPRIATE FOR MEDIATION, THE ADR/EEO FACILITATOR WILL
MEET WITH THE DISPUTING PARTIES TO ASSIST WITH COMMUNICATING POINTS OF VIEW
IN CONTENTION AND DEVELOPING AN ACCEPTABLE RESOLUTION OF THESE ISSUES.
3) WHEN A MUTUALLY ACCEPTABLE AGREEMENT IS REACHED, A FORMAL BINDING
AGREEMENT IS PREPARED FOR THE PARTIES TO SIGN. CONTENTS OF THIS AGREEMENT
ARE CONFIDENTIAL.
THE TERMS OF THE AGREEMENT WILL ONLY BE REVEALED TO
THOSE NEEDING INFORMATION IN ORDER TO PROCESS ANY CONDITION AGREED UPON
DURING THE MEDIATION.
B.
CERTAIN ISSUES MAY NOT BE APPROPRIATE FOR MEDIATION, E.G., CRIMINAL ACTS,
PATIENT ABUSE, WORKER’S COMPENSATION, AND OTHER CASES AS DEEMED BY THE
ADR/EEO MEDIATION MANAGER.
IF A CASE IS NOT APPROPRIATE FOR MEDIATION, THE
ADR/EEO MEDIATION MANAGER WILL INFORM THE PARTIES.
C.
CONCLUSION OF MEDIATION: IF MEDIATION RESULTS IN AN AGREEMENT BETWEEN
THE DISPUTANTS, A WRITTEN SETTLEMENT AGREEMENT WILL BE DRAFTED AND SIGNED
BEFORE CONCLUDING THE MEDIATION PROCESS.
ONLY THE VA OFFICIAL WITH THE
AUTHORITY TO SETTLE THE MEDIATION MAY SIGN ON BEHALF OF THE MEDICAL CENTER
AND AFFILIATED OUTPATIENT CLINICS. IF THE PARTIES CANNOT REACH AN AGREEMENT
THROUGH THE MEDIATION PROCESS, THE USUAL METHODS OF RESOLVING DISPUTES ARE
STILL AVAILABLE PROVIDED THE PARTY MEETS ANY REQUIRED TIME LIMITS FOR FILING THE
DISPUTE. NEITHER PARTY GIVES UP HIS/HER RIGHT TO PURSUE A DISPUTE FORMALLY.
11

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