Equal Employment Opportunity (Eeo) Policy And Program Administration Form Sample Page 23
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54VA MEDICAL CENTER
POLICY MEMORANDUM 00-304
BRONX, NEW YORK 10468
July 31, 2003
LEAVE PROGRAM ADMINISTRATION
_______________________________________________________________________________
1. PURPOSE: To establish guidelines and procedures for administering all Federal Leave
Programs and comply with all negotiated contractual agreements.
2. POLICY: To provide leave for employees meeting their needs and those of this Medical
Center and ensure that all legal statutes are fairly and consistently administered.
3. SCOPE: This policy applies to all employees of the Medical Center, including both Title 5
and Title 38.
4. DEFINITIONS:
The following leave programs apply to Medical Center employees.
References to leave in this policy are generally in terms of a regular, full-time administrative work
schedule of 40 hours of work per week performed over 5 work days; part-time employees and
employees with uncommon tours of duty should make any necessary pro-rated adjustments.
A. Annual Leave: Time off for an annual vacation, a period of rest and relaxation,
personal business, or emergencies.
I.
Advance Annual Leave: May be granted to an employee in case of emergency
but is limited to the amount of Annual Leave that would be earned by the end of the
leave year in which it is granted.
II. Carryover of Annual Leave: At the end of each leave year, employees may
carry over accumulated annual leave as follow: a.) 240 hours by General Schedule,
Federal Wage System, and part-time Registered Nurses, Physician’s Assistants,
Physicians, Dentists, Optometrists and Podiatrists;
b.) 685 hours by full-time
Registered Nurses and Physician’s Assistants; c.) 120 days by full-time Physicians,
Dentists, Optometrists and Podiatrists. Any leave in excess of the maximum allowed
by law will be forfeited.
B.
Sick Leave:
Time off for personal medical needs when an employee:
1.) is
incapacitated for the performance of duties by physical or mental illness, injury, pregnancy,
or childbirth; 2.) receives medical, dental, or optical examination or treatment; or 3.)
would, as determined by local health officials, jeopardize the health of others by his or her
presence on the job because of exposure to a communicable disease.
I. Advance Sick Leave: May be granted to an employee who suffers a medical
emergency; it is limited to a maximum of 240 hours.
II. Sick Leave — Family Friendly Leave Act: Covered Federal employees may use
40 hours (5 days) of Sick Leave each leave year for family care and bereavement
without regard to their sick leave balance. An additional 64 hours (8 days) may be
used if the employee maintains a balance of at least 80 hours of accrued sick leave. In
addition, employees may use up to a maximum of 12 administrative workweeks (480
hours) of sick leave to care for a family member with a serious health condition.
C. Bone-Marrow or Organ Donor Leave: Employees are entitled to use up to 7 days of
paid leave each calendar year (in addition to annual or sick leave) to serve as a bone-
marrow donor. They are also entitled to up to 30 days of paid leave to serve as an organ
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