Equal Employment Opportunity (Eeo) Policy And Program Administration Form Sample Page 43

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VA MEDICAL CENTER
POLICY MEMORANDUM 00-307
BRONX, NEW YORK 10468
July 24, 2003
examiner or for technical review after employee files formal grievance.
(e) 30 days for completion of the inquiry when the examiner is appointed locally.
(f) 45 days for completion of the inquiry when the examiner is appointed by
Central Office.
(g) 30 days for Central Office to issue technical reviews when requested to do so
by the deciding official.
(h) 15 days for issuance of the decision after the deciding official receives the
examiner's report of findings and recommendations or the Central Office technical
review, unless the deciding official takes exception to the findings and
recommendations of an examiner.
(2) Delays in Processing Grievances:
Management officials should insure that
grievances are processed promptly. Management delays in any stage of the grievance
procedure beyond the prescribed time limits will be explained to the employee and the
employee's representative, and will be documented for the record. Such delays should be
rare and held to a minimum. If the employee delays in any stage of the grievance
procedure, management will determine whether there was good cause and whether the
grievance should continue to be processed.
Such delays and explanations will be
documented for the record. This includes any delay created by the denial of an employee's
representative or by challenge to the denial.
B. Representation:
(1) Employees have the right, if they so choose, to be accompanied, represented, and
advised by a representative of their choice at any stage of the grievance procedure. If the
grievance is presented under the formal grievance procedure, the designation of a
representative will be in writing and will be submitted to the deciding official. Any change
of representative must be in writing. A representative may be disallowed because of the
priority needs of the service, unreasonable cost to the Government, conflict of position, or
conflict of interest. The disallowance of a representative will be in writing and will be
issued within 5 days of the receipt of the employee’s designation of representative.
(2) The notice of disallowance will inform the employee of the basis on which the
determination to disallow is made, and the right of the employee to challenge the
disallowance. If an employee chooses to challenge a disallowance, he/she must do so in
writing to the deciding official within 5 days of receipt of the disallowance decision. The
challenge must state the reason for disagreeing with the disallowance and whether the
employee wishes challenge.
A final decision on a challenge of disallowance of a
representative will be made no later than 10 days after receipt of the challenge by the
Director.
C. Management officials, including PRACTICE CHIEFS, Patient Care Center Directors,
Program Chiefs, and all supervisors are responsible for administering the VA grievance
procedure in accordance with VA regulations, assuring that grievances are processed
promptly, and assuring that delays in any stage of the grievance procedure beyond the
prescribed time limits will be explained to the employee and documented for the record.
D. Informal Grievance:
2

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