Equal Employment Opportunity (Eeo) Policy And Program Administration Form Sample Page 53

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VA MEDICAL CENTER
POLICY MEMORANDUM 00-309
BRONX, NEW YORK 10468
July 24, 2003
(b) Maintain confidentiality regarding the employee's problem and any resultant
diagnosis.
D. Employee Health Unit:
In addition to providing emergency care treatment, the Employee Health Unit will be
responsible for providing medical consultation to coordinators, counselors, supervisors, and
employees concerning employee health problems. This consultation will be most helpful in
offering effective guidance to employees if Health Unit personnel are fully informed of
program policies and the responsibilities and capabilities of the counseling staff.
E. Human Resources:
The Human Resources Management Program will provide advice and assistance to the
EAP Coordinator in implementing this program.
F. Confidentiality of Records:
All records maintained in connection with the performance of employee counseling
services are subject to the confidentiality regulations in sections 523 and 527 of the Public
Health Service Act. In addition, persons responsible for counseling and records maintenance
functions are subject to these provisions and the stated penalties for violations. Employee
Assistance Program records are also maintained under the authority of 5 U.S.C. 7361, 7362,
7901, and 7904; 42 U.S.C. 290dd-3 and 290ee-3. The records are covered by the Privacy Act
of 1974, 5 U.S.C. 552a, and the VA system of records titled "VA Employee Counseling
Service Program Records-VA" (68VA05). Under 42 CFR Part 2, any instances of suspected
child abuse and neglect must be reported to appropriate State or local authorities. Also, when
a client commits, or threatens to commit, a crime that would harm someone else or cause
substantial property damage, law enforcement personnel must be informed.
5. REFERENCES: 5 U.S.C., Chapter 73, Subchapter VI
5 U.S.C., Chapter 79
5 CFR, Part 792
VA HANDBOOK 5019, PART VI
MP-1, Part II, Chapter 21
Title 21, U.S.C. 1101
Title 42 U.S.C., 290dd-3 and 290ee-3
42 CFR, Part 2
6. RECISSION: Policy Memorandum 00-309, dated July 24, 2000.
7. POLICY FORMULATION: Human Resources Management Program (05)
8. REVIEW DATE: Annually
9. REISSUE DATE:
5

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