Equal Employment Opportunity (Eeo) Policy And Program Administration Form Sample (Page 8 of 54) in pdf

Equal Employment Opportunity (Eeo) Policy And Program Administration Form Sample Page 8

VA MEDICAL CENTER

POLICY MEMORANDUM 00-028

BRONX, NEW YORK 10468

September 9, 2003

1) It is submitted in person or by mail, signed and dated by the complainant and directed to:

DEPT. OF VETERANS AFFAIRS

OFFICE OF RESOLUTION MANAGEMENT

C/O VA NEW JERSEY HEALTH CARE SYSTEM

LYONS CAMPUS

151 KNOLLCROFT ROAD, BLDG. 16

LYONS, NEW JERSEY 07939

2) The matter was brought to the attention of an EEO Counselor within forty-five (45) calendar

days of the date of the alleged incident, (or, if a personnel action, within forty-five (45) calendar days of

the effective date of such action).

3) The complainant or designated representative must have submitted the formal written complaint

within fifteen (15) days following the notice of final interview.

4) The issues must be sufficiently defined so that they may be investigated under applicable law.

C. Dismissal of Complaint

1) THE OFFICE OF RESOLUTION MANAGEMENT, LYONS, NJ, MAY DISMISS A

COMPLAINT ON PROCEDURAL GROUNDS, i.e., if:

a) It was not filed in a timely manner.

b) It does not fall within the purview of the discrimination complaint regulations or presents

identical matters as contained in a previous complaint filed by the same complaint.

c) Failed to pursue the matter to completion.

d) The complainant failed to provide sufficient information to clarify the complaint.

2) ORM IS CHARGED WITH FINAL AGENCY DECISION AUTHORITY ON PROCEDURAL

DISMISSALS.

THE

OFFICE

EMPLOYMENT

DISCRIMINATION

COMPLAINT

ADJUDICATION (OEDCA), WASHINGTON, DC, IS CHARGED WITH MERIT DISMISSALS

AND FINAL AGENCY DECISIONS ON THE MERITS OF A COMPLAINT.

D. Complaint Withdrawal - The complainant may withdraw his/her complaint during any stage of the

processing procedure prior to the issuance of a decision by VA OEDCA. The withdrawal should be

submitted in the form of a memorandum to the OFFICE OF RESOLUTION MANAGEMENT which will

assure that the intent to withdraw is clearly expressed over the complainant’s signature. The reasons for

withdrawal will be included.

E. Investigation - The OFFICE OF RESOLUTION MANAGEMENT, LYONS, NJ, will provide for

the prompt investigation of the complaint.

F. Adjustment of Complaint and Offer of Hearing

1) The agency will furnish the complainant or his/her representative with a copy of the investigation

file promptly after receiving it from the investigator and will provide a notice of rights pursuant to 29

CFR 1614 within thirty (30) days of receipt.

2) If an adjustment of the complaint is arrived at, the terms of adjustment shall be reduced to writing

and made a part of the complaint file. A copy of the terms of the adjustment will be provided to the

complainant.

Equal Employment Opportunity (Eeo) Policy And Program Administration Form Sample Page 8

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