Fillable Direct Access User Role Designation Us Coast Guard printable pdf download

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DEPARTMENT OF HOMELAND SECURITY

U.S. Coast Guard

DIRECT ACCESS USER ROLE DESIGNATION

Please fill out online. Do not print. This authorization supersedes current role designations.

User’s Name (Last, First, MI.)

Rank

Employee ID #

--Select--

Dept ID & Unit Name (Include Staff Symbol)

Area Code & Phone Number

E-mail Address

Role Designation—Do not forget current elevated roles

Automatic Revocation:

(Current designations will be removed if not included on this request).

Note: See Chapter 2 of the

Personnel and Pay Procedures Manual, PPCINST M1000.2(series)

for an explanation of user roles common to field units.

Elevated Direct Access roles are automatically

terminated upon PCS, separation, retirement,

Command

reassignment of duties (FleetUps), and change of

CGSSCMD—[CMD] Command User

(Evals, Drills, Airport Terminal, etc.)

organization (interoffice transfer). Users will retain

CGEMPREV—[E6 & Above] Employee Review Only

(not needed if you have CGSSCMD or CGHRS)

Self-Service access only.

Administration

CGHRSUP user roles for PAOs are automatically

CGFIELDADM—[Admin] Access to Airport Terminal & Member Personal Profile

(Competencies, Training, & Awards)

terminated each fiscal year unless the PAO

CGHRSVW—[Admin] View only access to the CGHRS Role.

completes annual required training and is re-

CGHRS—[SPO] Pay Tech

(See Chapter 2 of the

Personnel and Pay Procedures Manual, PPCINST M1000.2(series)

for rules)

designated in accordance with Chapter 2 of

CGHRSUP—[SPO] Payment Approving Official (PAO). ***E5’s require Justification Memo***

Personnel and Pay Procedures Manual, PPCINST

M1000.2(series).

Note: See Chapter 2 of the

Personnel and Pay Procedures Manual, PPCINST M1000.2(series)

Routed internally at PPC to MAS for Approval and Signature

Manual Revocation:

Supervisors may submit an email citing the reason

_________________________________________

PPC (MAS) Approval Signature

and which elevated roles to revoke to PPC

Reserve Only Administration

Customer Care at:

CGRSVISC/CGRSVORD—[DXR] Reserve Orders Approval/Funding

PPC-DG-CustomerCare@uscg.mil.

CGRSVMGR—[Reserve Manager] Create, review, and endorse request for reserve orders

Form Submission:

CGRSVDRL—[Reserve Admin] Schedule, Edit, and Approve Reserve IDT Drills

Please be sure to submit elevated roles request in

Training

a timely manner. Also recognize that if a user

CGFTESO—[Training Center] Unit Educational Services Officer. **Requires Designation Memo**

submits a new access form and it is processed by

PPC before the SPO submits the PCS departing

CGTRNOFF—[Unit ESO] Electronic Training Request Unit ESOs. **Requires Designation Memo**

endorsement, the system will automatically

CGTRNFAC—[Training Center] TAS Course Sessions

terminate the new access once they are departed.

CGTRNTQC—[TQC] TAS Course Scheduler

Security

Digital Signatures:

(click here for even more info)

Once a digital signature is applied the form is

CGSECURN—Unit Security Manager

(View Only)

locked from editing. Only the signee can remove

CGSECUVW—Area/Dist Security Manager

**Requires Digital Signature from DCMS-34**

(View Only)

their own signature by right clicking and selecting

Routed by User to DSMS-35 for Approval and Signature

“Clear Signature”. If the signee is unavailable to

remove a signature you start over by

_________________________________________

downloading a new form here:

DCMS-35 Approval Signature

Various/Others

CGURINALYSIS—[Unit Urinalysis Coordinator] Unit rosters with DOD-ID numbers. **Requires Designation Memo**

Attachments:

Can be viewed by clicking the ‘Show/Hide’

CGASGN—[PSC] Assignment Officer

(EPM/OPM/RPM)

Attachment button on the top left of the form.

CGAIRTRM—[Relocation/Housing Office] Airport Terminal Only

(Not required if administration roles checked above)

You can only attach one multipage attachment to

CGGWIS—[Various] Global Workforce Inquiry System (Provides View Only Access to Personal Data and Reports)

the form for each role. You cannot attach multiple

Comments/Others [not listed] – Describe what you need to access in DA:

single page documents.

User Acknowledgement: I understand that I am authorized to access the Direct Access system and that accessing it for purposes beyond the scope of

authorization is a violation of Federal Law (18 U.S.C 1030 et al).

Note: Refer to the Automated Information Systems (AIS) User Acknowledgement Form (CG-5500A), which is required for all U.S. Coast Guard AIS users. It contains the full scope of Authorization and

Acknowledgement.

User’s Signature:

Click Here - Email form to AO

Authorizing Official Acknowledgement: I certify that the access I have authorized is based on an official need. I am aware of the general functionality

I have authorized and I am aware of what this will allow this member/employee to complete.

***Only the CO/OIC and XO/XPO of any unit or Division/Branch Chiefs (including sub units) at the following units may sign:

HQs/DCMS/CGPSC/PPC/FORCECOM/AREA (“By Direction” is not authorized)***

Note: For Contractor Users, the Contracting Officer’s Technical Representative (COTR) signs as AO.

AO EMPLID:

10. AO RANK:

11. AO TITLE:

12. AO Phone:

--Select--

13. AO’s Signature:

Click Here - Email form to PPC

Privacy Act Statement

AUTHORITY:

Executive Order 10450, 9397; and Public Law 99-474, the Computer Fraud and Abuse Act.

PRINCIPAL PURPOSE:

To record names, signatures, and other identifiers for the purpose of identifying individuals requesting access to U.S.

Coast Guard (USCG) systems and information. Note: Records may be maintained in both electronic and/or paper form.

ROUTINE USES:

None.

DISCLOSURE:

Disclosure of this information is voluntary; however, failure to provide the requested information may impede, delay or

prevent further processing of this request.

CG-7421B (12/2015)

Direct Access User Role Designation Us Coast Guard

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