Computer Purchase Loan Plan
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3COMPUTER PURCHASE PLAN FOR EMPLOYEES OF THE COLLEGES
Program Guidelines
PURPOSE: The purpose of this program is to provide a mechanism for eligible faculty and staff members
of Hobart and William Smith Colleges to purchase a computer system for use in support of the Colleges’
mission. This agreement is effective October 1, 1996.
ELIGIBILITY: Must be a benefits-eligible faculty member and staff (hourly employees must complete
probationary period).
LOAN:
Terms and Conditions:
Interest free loan.
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Term of the loan not to exceed 24 months or duration of the faculty or staff member’s appointment.
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$3,500 maximum loan amount (including sales tax) per computer purchase request.
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Upon repayment of loan, the faculty or staff member may reapply.
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The Colleges will establish and maintain minimum specifications for equipment purchased under
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this program. To obtain specifications, quotes or to place an order for your equipment please contact the
IT’s PMO office at x3066 or
HWS-PMO@hws.edu
Repayment of Loan:
ONLY through payroll deduction. Note: deductions are taken over 26 pay periods per year with a
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maximum repayment schedule of two years or over the duration of appointment if less than two
years.
If a faculty or staff member leaves his or her employ of the Colleges within the loan period, full
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payment of the remaining balance is due prior to his/her resignation/termination. Arrangements
for repayment may be arranged with the Business Office.
PURCHASE OPTIONS:
Personal Credit Card/Check/Cash – Employee may pay for purchases on their personal
Option A:
credit card, personal check or with cash and must obtain a receipt for those purchases.
Contact the Human Resources Office for required Computer Eligibility Form and to receive the
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Computer Loan Agreement and procedural guidelines.
Contact IT’s PMO office at ext. 3066 or
for purchasing assistance (optional).
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HWS-PMO@hws.edu
Purchase the computer.
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Employee brings (1) the paid invoice, (2) the Computer Loan Agreement and (3) the Computer
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Eligibility Form to the Business Office to request reimbursement and initiate loan repayment.
College Purchase Order – Employee brings the Computer Eligibility Form to IT’s PMO
Option B:
office (Williams Hall) for purchasing assistance and to complete the purchase order. All equipment must
be delivered to the IT Services office and will be held until the Loan Agreement for payroll deduction has
been completed.
Contact the Human Resources Office for required Computer Eligibility Form and to receive the
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Computer Loan Agreement and procedural guidelines.
Bring the Computer Eligibility Form to IT’s PMO office for purchasing assistance and to complete the
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purchase order.
Upon receipt of the invoice, IT Services will contact the employee. Since the purchase is considered an
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item for resale, sales tax will be applied to all purchases through the Colleges.
NOTE: The Colleges are not responsible for computer maintenance, supplies,
or insurance.
7/1/14
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