Meeting Room Rental Application Form

ADVERTISEMENT

Meeting Room Rental Application Form
Library Administration Centre, 10350 University Dr, Surrey, BC V3T 4B8
Phone: 604 598-7300
Fax: 604 598-7310
LIBRARY
Date(s) and Time(s) Required:
BRANCHES:
(PLEASE CHECK)
Name of Organization:
City Centre
Cloverdale
Full Address &
Fleetwood
Postal Code:
Guildford
 Non-Profit Organization
 Commercial
 Government Agency
Newton
Not for Profit is defined as a charitable and/or community organization.
Ocean Park
Semiahmoo
Contact Name:
Strawberry Hill
Email:
Phone:
Cell:
Fax:
Please briefly describe your activity (meeting, seminar, etc.)
Special Requests (extra costs apply): Overhead Projector -
Flip Chart -
TV/VCR -
TV/DVD -
Meeting Room Rules:
When not in use by Surrey Public Library, the Library’s meeting room may be booked by community
organizations. Meeting rooms are available only during Library open hours.
The Library may refuse permission if the meeting room usage is not in accordance with Library policies and
Library Facilities Regulation By-Law No. 13804.
Permission to use the rooms does not imply the Library’s endorsement of the users, their beliefs or their
activities.
Activities that result in more than normal wear and tear, cause disruption or are a safety hazard, will not be
permitted. If meeting rooms are not left in their original condition, a cleaning charge may be administered.
The Library reserves the right to revoke meeting room privileges at any time.
A cancellation charge of 50% of the rental fee will be made for bookings cancelled within 7 days of the rental
date. The full rental rate will be charged for bookings cancelled within 24 hours of the rental date.
For further information, review the Library’s Policy Manual at
. Click on ‘About Us’.
Waiver and Indemnity – please read carefully
(This indemnity requires the applicant to investigate, defend and pay for claims.
In consideration of acceptance of being permitted to use the above requested meeting room, I agree to indemnify
the Surrey Public Library, their respective agents, officials, servants and representatives from and against all
claims, actions, costs and expenses and demands in respect to death, injury, loss or damage to person or property,
howsoever caused, arising out of or notwithstanding that the same may have been contributed to or occasioned by
the negligence of the said bodies, or any of the agents, officials, servant or representative.
ACKNOWLEDGEMENT
I (We) have read the above. I (We) understand that in receiving permission to use the above requested
room(s), according to the above stated rules, I am (we are) assuming the risks associated with doing so.
Signature: ____________________________________
Date: ________________________________
Name Authorized Signatory: ___________________________________________
Rev 08/2011

ADVERTISEMENT

00 votes

Related Articles

Related forms

Related Categories

Parent category: Business
Go