Sample Board Meeting Agenda Template (Page 2 of 2) in pdf

For approval:

- minutes of previous meeting(s)

- straight-forward committee recommendations

To receive:

- interim financial statements

- the results of any board inspections

- committee reports

- information only items

6. Business Arising from the Minutes – List items from the last meeting

that still require a board discussion or decision.

7. Discussion and Decision Items – List in order of importance. By

organizing the agenda in this way, board members focus on the more critical

issues when they are fresh. There should likely be only two to five items so

they can be dealt with in adequate depth. Include background information on

all these items in the pre-meeting package.

8. Reports – Time should be allocated for discussion about reports that are

expected to prompt strategic or risk management discussions. For example:

the CEO’s Strategic Priority status reports or interim financial statements that

display unexpected and significant negative variances. We caution that

report authors should not present an oral report but simply be prepared to

answer questions from others directors to clarify the report contents.

9. Other Business – Items that are appropriately considered in this category

are:

a) expressions of appreciation or congratulations to board or staff members

b) request for an in-camera meeting

c) environmental scan information – news or articles that may suggest a

change in the risk affecting the organization

10. Adjourn

Note: Many organizations regularly have two agenda items that are not included in this

agenda planner: Business Arising from the Minutes, and New Business.

Regarding Business Arising from the Minutes, we recommend that matters that

have been dealt with be reported in the pre-meeting package and matters that need

further board attention be listed as board discussion or decision items.

Regarding New Business, all important new business items should have been brought

to the attention of the chair in advance of the meeting and relevant background

information should have been distributed in the pre-meeting package. In this way, board

members can prepare to effectively deal with the item.

Sample Board Meeting Agenda – see

for more

Sample Board Meeting Agenda Template Page 2