Form Sa-16 - Application For Approval Of Bus Purchase For Purposes Of State Aid - The State Education Department Page 2
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2I certify that the bus described on the reverse has been duly advertised and bid in accordance with the provisions of General
Municipal Law (Sections 103 and 119). I certify that the bus was purchased with valid voter approval or a valid board
resolution (city school districts or Chapter 818 purchase) and that the district will maintain adequate records for audit purposes
to confirm such approval.
I also certify that the bus described on the reverse meets the requirements and regulations of the New York State Department
of Transportation and that such bus has been inspected and approved by the Department of Transportation for use in
transporting pupils.
_____________
__________________
_________
___________
___________________________________
(Date)
(Signature of Superintendent of Schools)
(Please type the name of the Superintendent)
EDUCATION DEPARTMENT USE ONLY
_______________________________
- Amount of Purchase Approved for Aid
Date Entry by:
___________________________________
Date:
_________________
INSTRUCTIONS
1. An original and one copy of the application should be submitted. Retain a copy for your school district records. The second
copy of the application will be returned to the superintendent of schools after approval by the State Education Department.
2. A separate application should be submitted for each school bus purchased.
3. All information on the application must be completed before the application will be accepted.
4. Submit the application immediately after payment is made to the vendor.
5. If the bus was purchased under state contract include:
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A detailed copy of the purchase order which includes a list of itemized options and cost of options.
If the bus was a locally bid bus include:
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A copy of the purchase order which includes a list of itemized options and cost of options.
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A copy of the successful bid proposal (listing all itemized)
6. Each additional bus should carry the next highest consecutive number from last bus purchased.
7. If the capacity of the bus you purchased is lower than the rated capacity of the bus, enter the rated capacity. An example of
this would be a bus that had a rated capacity of 84 passengers, but the district purchased the bus with a capacity of only 72 to
allow additional leg room. The capacity of 84 must be entered in the Capacity field.
8. Engine Classification - Enter the engine type only if the capacity of the vehicle is equal to or greater than 28.
9. Chassis Type - Enter the chassis type. However, if the capacity of the vehicle is less than 28, then you must only enter one of
the following options in the Chassis Type: Cutaway, Van, Conventional Bus, Carryall (Suburban), Passenger Car, Passenger
Van or Sport Utility Vehicle (SUV). If the capacity of the vehicle is equal to or greater than 28, the chassis type is bus.
NOTE:
Failure to submit a complete application, with all required supporting materials in a timely
fashion, will result in a delay in the receipt of transportation aid. Aid is based on submission of
this form.
The standards for purchase of school buses are specified in Section 3623 of the Education Law and in regulations of the
Commissioner of Transportation and of the Commissioner of Education. In order to claim and receive State Transportation Aid for
the purchase of a school bus these standards must be satisfied and the bus purchase must be approved. The approval of bus
purchases for State Aid purposes by the Commissioner of Education is required by Section 156.4 of the Regulations of the
Commissioner:
§ 156.4 Bus purchase approval.
The purchase by a school district of any bus to be used for the transportation of children shall be approved by the Commissioner of
Education on forms prescribed by him. Every purchase agreement shall include the clause, "specifications subject to the approval of
the Education Department." All school buses must comply with the State Vehicle and Traffic Law and with rules and regulations of
the State Department of Transportation. Transportation aid shall not be apportioned on the purchase cost or operating cost of a
district-owned school bus unless the school district has obtained the required purchase approval by the commissioner. In no event
shall the approval of a school bus purchase be granted where prescribed forms are filed with the State Education Department later
than one year from the date on which the bus was purchased. The commissioner may excuse for good cause the failure of a district
to request purchase approval within the prescribed period.
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