Cover Sheet For Resume
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1
2CREATING A COVER LETTER
Are cover letters necessary?
The increasing popularity of e-mailed, Web-based, and faxed resumes have people wondering if
cover letters remain a relevant tool in today’s job search. Generally, a cover letter should
accompany each resume. The cover letter allows you to demonstrate your ability to write and offers
the first statement of why you should be hired.
What is the best way to e-mail a cover letter?
-
If an employer requests that you send your cover letter and resume via e-mail, cut and paste both
into the body of your e-mail message (N.B., this will eliminate formatting). In addition, attach your
cover letter and resume to the email (use either Microsoft Word or Adobe document format). This
will ensure that, should your email attachments not be viewable for any reason, the employer can
still view your documents in the email body.
YOUR NAME
Use the same
Address
heading that you use
Whenever possible,
City, State Zip Code
for your resume.
cite a specific person.
Phone Number
E-mail Address
It may take research
to learn the contact’s
Date
name, correct spelling
Use a colon here.
and title.
Full Name
Formal Title
Company Name
Street Address
Conduct a spell check
If uncertain whether
City, State Zip Code
and review your cover
“Mrs.” or “Miss” is
Dear Ms./Mr. Name:
letter carefully for
preferred, use “Ms.”
errors.
Instead.
OPENING PARAGRAPH: State that you are applying for a specific
position and how you learned of the position, using a contact name
when possible. Personalize the letter by saying why you want to work
for this organization.
A cover letter should
Tailor your letter to
almost always run
the position
MIDDLE PARAGRAPH(S): Succinctly outline the qualifications that
make you a strong candidate. Relate your qualifications to the needs
less than a page in
description and the
of the current job opening. Specific examples can demonstrate your
length. (Only the
employer’s needs.
skills and experiences.
most extremely
Focus on strengths
technical positions
that define you as a
CLOSING PARAGRAPH: Discuss your next action step. Repeat
your interest in the position and indicate when you will contact the
may require more.)
candidate.
employer to follow up. Thank the employer for reviewing your
resume.
Choose quality paper
Sincerely,
Remember to sign
that matches your
your name here.
resume.
Your Name (Typed)
San Francisco State University Student Involvement & Career Center
1600 Holloway Avenue, Student Services Building 206, San Francisco CA 94132
Tel: 415/338-1761 • Fax: 415/338-2979 • sicc@sfus.edu •
Adapted from San Diego State University Career Services - August 1, 2011
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