Undergraduate Education
Travel Authorization Form
Complete all sections of this form to request departmental travel
Traveler Name
Employee ID Number
Account Number
Campus Address: ___________________________________ Phone Number: _________________________________
Destination and Purpose of Trip:
Departure Date/Time: _____________________________
Return Date/Time: ________________________________
rd
3
Party Funding Reimbursement:
No
Yes, Please include information below:
__________________________________________________________________________________________________
Will Personal Travel be included:
No
Yes, Please provide dates below:
__________________________________________________________________________________________________
Method of Travel:
UK Vehicle
*Rental Car
Airlines
*Personal Vehicle
Other
If Other, please explain: _______________________________________________________________________
Estimated Expenses:
Please note: All receipts for travel reimbursement must be ORIGINAL receipts.
Choose One
Registration:
$__________
ProCard
Personal
Airfare:
$__________
ProCard
Personal
Lodging:
$__________
ProCard
Personal
Ground/Park:
$__________
ProCard
Personal
Miscellaneous:
$__________
ProCard
Personal
Per Diem (The rate will be calculated for you, but please include the meals that you will need reimbursed):
Traveler Signature: ______________________________ Supervisor Approval: _______________________________
*If you are taking a personal vehicle or a rental vehicle, and the destination is over 400 miles in one direction, you will
need to obtain an airfare comparison for accounts payable. You will also need to turn in a written statement explaining
why the vehicle is necessary.