Employee Assigned Asset Tracking printable pdf download

Employee Assigned Asset Tracking

DEPARTMENT RESPONSIBILITY: This form should be used to document the assets and system access rights that are assigned to an

employee for authorized business use. The form is maintained in the employee’s home-department personnel file. The home

department should review the form with the employee at the beginning of employment and regularly update the information as

items are added/removed.

INDIVIDUAL RESPONSIBILITY: Individuals are responsible for protecting University assets and are subject to disciplinary action

(including possible termination of employment) and financial liability (including deduction from pay and/or accrued final leave

payout) for the replacement value of assets due to loss of, damage to, or failure to account for and return, the assets. The individual

should initial & date each transaction and keep a copy for their records. The individual must account for and return assets

immediately upon request by the department -- or upon separation from employment and prior to final payout -- whichever occurs

first. All employees are subject to the policy on the

misuse of state

property.

AT SEPARATION/TRANSFER FROM EMPLOYMENT: This Asset Tracking Form should be updated to show the return of assets along

with the companion document, the Separation or the Transfer Checklist available via the HR Forms website. Once completed, the

department should submit a copy of the Checklist to Human Resources prior to the payroll cutoff date for the individual’s final

paycheck.

Employee Name:

Employee Campus ID:

Home Department:

KEY & CARD ACCESS

Description of

Received by

Date

Returned To

Date

Building/Room/Suite #/Item ( e.gl desk, vehicle, locker)

Employee

Received

Dept Rep

Returned

(Initials)

SYSTEMS ACCESS

Description/Access Level

Access Set Up

Date

Access

(e.g. HR System, Financials, SIS, Moodle, PeopleAdmin,

Requested

Terminated By

Terminated On

Compass membership, etc.)

(Dept Rep

Dept Rep

(Date)

Initials)

(Initials)

Employee Assigned Asset Tracking

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