Orsi Communications Package - Department Of Commerce
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4ORSI Communications Package
Meeting Checklist
Planning Item
Instructions and Comments
Communications
PowerPoint presentation with script for target audience:
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Package contents
Program and Financial Management
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Requisitioner supervisors
Requisitioners
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Procurement staff
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Meeting Checklist (this page)
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Meeting Sign-in Sheet
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Meeting Question Data Collection Worksheet
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Meeting Results Worksheet
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Meeting forum
Select the most appropriate forum for this audience:
Staff or other regularly scheduled meeting
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Special meeting for this topic for invited attendees
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Open forum for this topic for anyone interested
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OAMFA support
Contact the communications support team if you want help with
needed
running the meeting or presenting at the meeting.
Tom Cochran, tcochran@doc.gov, 202.482.4424
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Jerry Rorstrom Lee, jrorstrom@doc.gov, 202.482.7887
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Dorine Andrews, , 202.482.4868
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Invite HCO, CFO, CIO and/or CO area to open the meeting with a
Special guests
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welcome and be available to answer questions.
1 to 2 hours. Please allow time for discussion, questions and answers.
Timing
(20 slides @ 2-3 minutes+20 minutes discussion = 60 to 80 minutes)
Equipment
Computer projection; screen; flip chart; markers; masking tape
Participant Handouts
Print slides, in color if possible. as handouts or full slides
Instructor script
Print out of slides in NOTES PAGE format
Meeting Sign In sheet
Print Communications Package Sample
Room preparation
On flip chart page write heading “Questions”
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Create and tape to wall flip chart page with heading “Meeting
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Rules for Operation”. It should list these items: (1) One
conversation at a time; (2) There are no “dumb” questions; and
(3) When you have a question, ask it. We’ll board it if we can’t
answer right away
Post Meeting Item
Instructions and Comments
Complete the Meeting
OAMFA needs to know what questions are being asked, if you were
Question Data
able to answer the question or whether you need OAMFA to find the
Collection worksheet
answer and get it to you.
Complete Meeting
OAMFA needs to report how the communications effort is proceeding.
Results Worksheet
Please complete the Meeting Results Worksheet.
Email to OAMFA
Tom Cochran, tcochran@doc.gov, 202.482.4424
Meeting Question Data Collection worksheet
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Meeting Results worksheet
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Meeting Sign-in Sheet
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9/20/2006
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