Interview Thank You Letter Templates With Writing Guide
ADVERTISEMENT
1
2
3
4Thank You Letters
After the cover letter, the thank you letter is perhaps the second most frequent type of correspondence
with employers and should follow every employment or informational interview. It is important to send a
letter expressing your appreciation and reconfirming your interest in a position. The thank you letter has
a number of purposes including summarizing your interest in the position and the company, correcting
any negative impressions or clearing up confusing issues that may have surfaced during the interview,
and stressing relevant points that strengthen your candidacy.
After a company visit where you may have been interviewed by more than one person, it is a good idea
to send a thank you letter to each individual who interviewed you. This means you must get the names,
titles, and contact information of all who interviewed you during your visit.
Format
1. Thank the employer for his or her time.
2. Identify the specific position for which you were interviewed, along with the date and place of
the interview.
3. Reiterate your interest in the position and why you fit well with the organization.
4.
Close with your phone number and e-mail address, and indicate that you look forward to hearing
from the employer at the time specified during the interview.
You have two options when sending a thank you letter by mail: handwritten or typed. Often a
handwritten letter is seen as more personal; however, if you have poor handwriting, you can consider
typing your letter. See the sample letters provided in this section.
E-mailing Thank You Letters
Many employers have indicated that e-mailing thank you letters is acceptable and appropriate.
We recommend that you send the thank you letter in the body of the e-mail (as opposed to an
attachment to be opened in a word-processing program like Microsoft Word) as this requires fewer steps
from the employer. Here are some guidelines to keeping your e-mail correspondence professional:
Make sure all spelling and grammar is correct
Follow the format suggestions for the regular thank you note
Start with “Dear Ms./Mr. Last Name:”
End with “Sincerely, Your Name”
Mailing vs. E-mailing Thank You Letters
Most students choose to email thank you letters to employers, but a handwritten letter is a great way to
show extra initiative. When determining whether to email or mail a thank you letter, consider what the
employer has told you about their recruitment timeline. If, for example, they indicated that they are
going to make decisions in a couple of weeks, then you may want to mail the thank you letter because
there is enough time for the employers to receive it in the mail before they make their hiring decisions.
If the employers indicated that they will be making their hiring decisions with a couple of days of your
interview, then you will want to email your thank you letter so that they are more likely to receive and
read it prior to completing their selection process.
If you are asked to send a resume or any other document, email or write a typed thank you letter as
opposed to a hand-written thank you note.
EVEN IF YOU ARE NOT SELECTED FOR THE POSITION, it is a good idea to send a thank you note
so that you can have a positive last impression with the employer (see the second sample). This will help
in case you decide to seek out another opportunity with that company in the future.
If you would like additional information, please set up an
appointment to meet with a Career Consultant: (614) 292-6024.
ADVERTISEMENT
0 votes
Related Articles
Related forms
Related Categories
Parent category: Letters