Model Letter To Assure Due Process In Employment Discipline Situations printable pdf download

Model Letter To Assure Due Process In Employment Discipline Situations

MODEL LETTER TO ASSURE DUE PROCESS IN EMPLOYMENT DISCIPLINE SITUATIONS

(Date)

Name

Address

City, State, Zip

Dear ___________________________:

I have learned that you may have engaged in the following activities: (detail the conduct/activities in which

the employee may have engaged).

The documents and information I have reviewed concerning this matter consist of the following: (provide a

brief but complete list of the facts and evidence relating to the activities).

Your conduct violates (indicate which personnel rule, order, or written standard of conduct the activity

violates; and if there is no rule, order, or standard of conduct, indicate that the conduct was inappropriate).

Based on the foregoing, it appears that disciplinary action up to and including (suspension/termination) may

be warranted. You have a right to respond regarding this matter and the proposed discipline. You may

present reasons and evidence to me, either orally or in writing, as to why the proposed action should not be

taken. Your reasons must be presented to me within three working days of your receipt of this letter. In the

event you fail to contact me by 5:00 p.m. on the third working day following your receipt of this letter, I will

consider y our failure as your waiver of the rights contained in this paragraph and I will make a decision

based on the information I have before me.

(If the employee has been suspended for investigatory purposes, the letter should include a statement that

the employee will remain suspended until the investigation is complete. We suggest that the suspension

should be with pay.).

Sincerely,

________________________________

Department Head (or appropriate title)

Model Letter To Assure Due Process In Employment Discipline Situations