Event Scheduling Form
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Event Scheduling Form—25Live
*Please submit printed form or saved file as
Clear Form
attachment to your departmental secretary.
Event\Announcement Name: _____________________________________
Event Description:
*Event Audience\Classification: (Choose all that apply!)
Arts & Cultural
Announcement Only (No
Academic Related
Faculty\Staff
Location required)
Display on Published College Calendars
Student
Community Event
When is the Event?
Date:
Event Start Time:
AM / PM
Event End Time:
AM / PM
Setup?:
_____ Days / _____ Hours / _____ Minutes
Takedown?:
_____ Days / _____ Hours / _____ Minutes
Event Repeats?
No, does not repeat
Yes, How? ____________________________________________________________
Event Location(s)—Campus:
Blount County
Division Street
Hardin Valley
Magnolia Avenue
Strawberry Plains
Other
st
nd
rd
Room(s)-1
Choice:
2
Choice:
3
Choice:
*Contact Roles for this Event:
Requestor:
/ Scheduler:
(defaults if no selection)
Phone:
Email:
/ Phone:
Email:
Additional Contact:
/ Emergency Contact:
Phone:
Email:
/ Phone:
Email:
*Primary Organization for this Event: (List only one!)
Event Expected Headcount: _________
(This is the department, club or organization name)
Event Resources
(Include any special setup details):
Media Services
Publicity Services
Facility Services
___ 35mm Slide Projector
___ Flat Panel Channels
___ Marketing Photography
___ Audio Cassette Recorder/Player
___ Chairs
___ Marketing Videography
___ Computer Speakers
___ Choral Acoustic Shell
___ News Release
___Conference Phone
___ College Banner
___ Panther Pause Release
___ Document Camera
___ Cones-Orange
___ Welcome Board Announcement
___ DVD Player
___ Directional Signs-Arrows
___ Special instructions:
___ ETS Personnel
Stay for Event?
___ Event Parking Signage
___ Laptop
___ Grounds Flags
___ Microphone Stand
___ Housekeeping
___ Microphone-Hand Held
___ Lattice
___ Microphone-Wireless Lapel
___ Mobile Stage
___ Podium w/Public Address System
___ Podium-Box
___ Projector
___ Podium-Lectern
___ Public Address System-Portable
___ Risers
Safety & Security
___ Screen
___ Table-Rectangular
___ Block Parking Lots
___ Sound system
___ Table-Rectangular-Blue Skirt
___ Guards
___ TV on Cart
___ Table-Round
___ Minors on Campus Notice
___ VCR
___ Trash Cans-Barrel
___ Notification
___ Video Technician
___ Trees-Flowers
___ Special instructions:
___ Whiteboard Easel
___ Special instructions:
___ Special instructions:
____
__
Event Comments:
Rev. 10/12
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Parent category: Business