Purchase Request Form printable pdf download

PURCHASE REQUEST FORM

(Guidelines at the Bottom of Form)

NAME:

DATE:

DEPARTMENT:

EXPENSE ACCOUNT:

DESCRIPTION OF ITEM(S) TO BE PURCHASED:

VENDOR NAME:

TERMS:

CHURCH VISA

30 DAY ACC’T

CHURCH CHECK – PAYABLE TO:

COST OF ITEM(S):

ORDER/PURCHASE DATE :

DEPT. HEAD APPROVAL:

DATE:

FOR FINANCE DEPARTMENT USE ONLY

FINAL APPROVAL: _____________________________________________

________________________________________________

Vickie Dove, Executive Manager

Kristy Cone, Finance Manager

APPROVAL DATE: _______________________________ DATE ITEM(S) MAY BE PURCHASED: __________________________________

SOURCE OF FUNDS: ______________________________________ RESERVING FUNDS: __________________________________________

OTHER COMMENTS:_____________________________________________________________________________________________________

PURCHASE REQUEST GUIDELINES

1. FOR ALL PURCHASES OF $50 OR MORE:

At least 1-2 weeks prior to ANY such purchase, please complete a Purchase Request Form and

submit it for department approval to either the head of your department, the Pastor in whose area you

minister, or to the Executive Pastor.

Department heads/Pastors should submit signed forms to the Executive Pastor.

The Executive Pastor and the Chief Financial Officer will evaluate the request and provide final

approval based on the departmental budget and current cash flow.

Final approval will be communicated back to the requester, along with a specification of the date when

the purchase may be made.

2. FOR ALL PURCHASES LESS THAN $50:

Please complete a Purchase Request Form and secure department approval from either the head of

your department, the Pastor in whose area you minister, or to the Executive Pastor.

After making the purchase, please submit the receipt along with the approved purchase request form to

the Finance Department (Janine McClure) for payment to the vendor or reimbursement to the

purchaser.

(NOTE: Under certain conditions, a purchase of $50 or less might be made without prior approval. In these

cases,after the purchase, the purchaser still needs to follow the procedure and submit an approved

Purchase Request Form with the receipt to the Finance Department.)

Purchase Request Form