BAS Operating Budget Review
Unit/Dept.: ____________________________
FOAPAL(s) ____________________________
Date: _________________________________
Review Period: _________________________
UCSC’s financial accountability standards require a post transaction review be performed to ensure that
financial transactions are 1. appropriate, 2. valid, 3. reasonable, 4. adequately funded, 5. supportable,
6. accurate, 7. timely recorded. Each unit is expected to meet these seven financial control standards.
Please review unit monthly and year-to-date financial reports to answer the following questions:
1. Will your unit incur an operating deficit by year-end?
No
Yes
If the answer is “Yes”, indicate the reason(s) for the deficit and briefly describe your plan to prevent or
reduce the annual operating deficit by year-end.
____________________________________________________________________________________
____________________________________________________________________________________
2. Review Monthly Transaction Detail Reports: Do all expenses, income and Purchase Order liens
belong to your unit?
No
Yes
If there are unexpected expenses, income or Purchase Order activity, please explain here:
____________________________________________________________________________________
____________________________________________________________________________________
3. Review Monthly Transaction Detail Reports: Does each expense, income and Purchase Order lien
represent a valid UCSC business transaction?
No
Yes
If not, please explain here:
____________________________________________________________________________________
____________________________________________________________________________________
4. Review Payroll Expense Reports (DOPEs): Review all salary and benefit expenses for staff and
students in your unit. Are the expenses consistent and do they belong to your unit?
No
Yes
If there are unexpected salary or benefit expenses, please explain here:
____________________________________________________________________________________
____________________________________________________________________________________
Please sign and discuss this form with your unit supervisor at least on a quarterly basis to provide management with
an understanding of unit financial operations.
____________________________________________________________________________________
Signature
Date
BAS Operations & Resource Management
Revised 7-21-10