Preparation Checklist For Job Fairs And Recruitment And Hiring Events printable pdf download

Preparation Checklist For Job Fairs And Recruitment And Hiring Events

Preparation Checklist for Job Fairs and Recruitment and Hiring Events

TEMPLATE

If your organization is hosting or participating in a recruitment or job fair or hiring event,

consider using this checklist to determine steps you can take before, during, and after the “big

day” to help ensure a positive experience for prospective applicants and success for your

organization and all organizations involved.

Keep in mind that this is not an all-inclusive list. The size, scope, and specific purpose (e.g.,

informational, recruiting, hiring) of your event impacts the steps you should take. You may

need to add, modify, or eliminate some steps depending on your situation.

For the purposes of this template, a recruitment and/or job fair is defined as an activity that

showcases careers and types of positions at participating agencies. A hiring event is an activity

during which organizations interview candidates who are at the interview stage in the hiring

process and may even give tentative job offers, if applicable. Please take careful note of the

differences because a hiring event requires more planning time than an informational event

and you will need to prepare accordingly.

BEFORE THE EVENT

(

8-12 WEEKS BEFORE)



Determine your event objectives



Define your target audience



Determine the type of event you will hold (informational, job fair, recruiting fair, hiring

event, etc.)



Assemble a planning team



Establish a detailed budget



Venue - space rental, audio/video equipment rental, break out rooms



Marketing - advertising, fliers, event calendars, emails, etc.



Printing (e.g., brochure, résumé books, signs, name tags, name tents)



Travel, lodging, transportation, parking (if applicable)



Determine whether you will have event partners. If co-sponsoring, select sponsors and

obtain commitment to participate



Meet with partners to determine objectives, event planning timeline, and deadlines for

key tasks

Preparation Checklist For Job Fairs And Recruitment And Hiring Events