Event Planning Checklist Template Page 2

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Event Committee
Person
Approx. Hours
Date
Planning and Management Tasks
Responsible
to complete
Finalised
Sponsorship
Develop a sponsorship plan and identify
sponsorship needed
Time needed to secure sponsors
(from approach to confirmation)
Determine benefits for sponsors
(tangible and intangible)
Identify potential sponsors
Prepare sponsorship proposals
Keep sponsors informed/involved
Acknowledge sponsors at every opportunity
Post-event evaluation and report back to sponsors
Event Programming
Develop the program
Investigate ways to make the event unique
and special
Establish all components for the event
(time to perform etc)
Design programme to maintain interest by
all attendants
Obtain necessary equipment, audio visual, etc
Arrange necessary permits
Establish risk management plan and safety
requirements
Arrange public liability insurance
Accommodate sponsors, celebrities,
guests etc as required
Ensure the overall program schedule allows
the event to finish on time
Licences, Permits and Approvals
Apply for necessary licences, permits
(raffles etc) and approvals as early as possible
(Local government, police, agencies)
Include local Council in planning process to ensure
support and ease of administration
– COOLAMON SHIRE COUNCIL –

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