Event Planning Checklist Template (Page 3 of 5) in pdf

Event Planning Checklist Template Page 3

Event Committee

Person

Approx. Hours

Date

Planning and Management Tasks

Responsible

to complete

Finalised

Transport and Support Services

Liaison with Council, police and other regulatory

authorities and medical services/ facilities

Road Closures and Traffic

Parking considerations

Traffic Management Plan: may require NSW Roads

approval, along with Police and Council

Power, water, toilet facilities

Food and Beverage

Approvals, licences –alcohol consumption

(Liquor Licensing)

Food and Beverage – approvals and permits

Health permits

Decide the type of catering needed for the event

Select a catering supplier(s)

Confirm catering option

Venue/ Site

Site inspection in advance

Site booking and confirmation

Check cleanliness and condition of building,

catering area, toilet facilities

Check electricity, power outlets, lighting,

water supply

Check disability access to all areas

(entry/exit, toilets etc)

Develop a Waste Management Plan

(bins provided- removal of rubbish, recycling etc)

Decoration requirements (design, space available)

Arrange staging, tables, seat etc

Risk Management

Acknowledgment of risks that may occur

Preparation for accidents

Minimise any Environmental impact and

Noise pollution

– MANAGING A SUCCESSFUL AND SUSTAINABLE EVENT –

Event Planning Checklist Template Page 3