Event Planning Checklist Template Page 4
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5Event Committee
Person
Approx. Hours
Date
Planning and Management Tasks
Responsible
to complete
Finalised
Allocate responsibilities
Conduct regular reviews of potential risks areas
within the venue
Take precautions to minimise hazards
Develop an emergency plan to deal with any crisis
situations
Develop an effective Risk Management Plan -
if needed seek professional help
Check Public Liability insurance
Consider any additional insurance requirements
that may be needed
Development of Contingency Plans
Everything must comply with Workplace Health
and Safety requirements
Security
Arrange for security to be positioned at key points
(entry/ exit etc)
Barriers and safety fencing
Determine potential crowd problems
(for example; distribution and consumption of
alcohol only in designated areas)
Notify Emergency Services: Police;
Ambulance SES/ First Aid / St John Ambulance
Clear signage
Contingency plans to deal with any problems
that arise
PA/ AV system
Arrange for all required equipment to be on hand
and working efficiently
Have back - up equipment available
Check all equipment (back- up included) thoroughly
Ensure all electrical cables and leads are positioned
to avoid accidents or disconnection
Make sure back ground music is at an
appropriate level
– COOLAMON SHIRE COUNCIL –
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Parent category: Life