Checklist For Event Planning
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1
2Checklist For Event Planning
Identify the tasks that need to be completed and delegate them. Set a completion date for each task. Circle
the items that are relevant to your program. All items are not needed for every program. Please feel free to
print this page and use it as often as needed.
BEFORE THE EVENT:
The budget:
Completion date
Assigned to
Date completed
Prepare proposed budget
______________
____________
______________
Identify funding sources
______________
____________
______________
General:
Completion date
Assigned to
Date completed
Check the university calendar
_______________
____________
_____________
Reserve facility
______________
____________
______________
Prepare and sign contracts
______________
____________
______________
Reserve equipment
______________
____________
______________
Coordinate room setup
______________
____________
______________
Arrange for security
______________
____________
______________
Arrange for disability accommodations
______________
____________
______________
Comply with Cornell policies :
Completion date
Assigned to
Date completed
Sales
______________
____________
______________
Fund-raising
______________
____________
______________
Use of CU logo
______________
____________
______________
Noise
______________
____________
______________
Bonfire
______________
____________
______________
Event Registration Form/UUP
______________
____________
______________
Decorations Committee:
Completion date
Assigned to
Date completed
Decide on the theme
______________
____________
______________
Design
______________
____________
______________
Purchase Materials
______________
____________
______________
Construct
______________
____________
______________
Entertainment Committee:
Completion date
Assigned to
Date completed
Contract performer(s)
______________
____________
______________
Process payment(s)
______________
____________
______________
Promotion Committee:
Completion date
Assigned to
Date completed
Develop strategy and schedule
______________
____________
______________
Design posters
______________
____________
______________
Write and distribute press releases
______________
____________
______________
Write and submit newspaper ads
______________
____________
______________
Write and submit radio/TV ads
______________
____________
______________
Catering Committee:
Completion date
Assigned to
Date completed
Set menu
______________
____________
______________
Choose caterer
______________
____________
______________
Production Committee:
Completion date
Assigned to
Date completed
Arrange for equipment
______________
____________
______________
Arrange for transportation
______________
____________
______________
Arrange for lodging
______________
____________
______________
Arrange for meals
______________
____________
______________
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Parent category: Life