Texas A&m International University A Member Of The Texas Am University System University Employee Travel Request
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1T E X A S A&M I N T E R N A T I O N A L U N I V E R S I T Y
A Member of The Texas A&M University System
UNIVERSITY EMPLOYEE TRAVEL REQUEST
Name: _____________________________
Date: ______________________________
Reimbursement Acct # _____________________
Social Security # (last 4 only)___________
Amount Approved for this Travel $___________
Date of Departure: ___________________
Alternative Acct # _________________________
Date of Return: ______________________
Amount Approved for this Travel $____________
Destination: _____________________________________________________________________________________
Purpose: ________________________________________________________________________________________
Faculty Only: I will miss the following classes and have arranged for them as indicated.
CLASS
SECTION
HOUR
DATES
CLASS MEETING ARRANGEMENT
___________
__________
_____________
___________________
_______________________________
___________
__________
_____________
___________________
_______________________________
___________
__________
_____________
___________________
_______________________________
I will be part of a University group attending the same event: YES
OR
NO
NOTE:
Justification of each traveler is required when more than one individual is traveling on the same dates
with the same itinerary to conduct the same official state business. Justification is required on each
traveler’s University Employee Travel Request form and on the State of Texas Travel Voucher form.
Example of justification required: Co-presenter at conference
.
Justification of traveler:_____________________________________________________________________________
I will coordinate travel:
YES
OR
NO
NOTE: Coordination of Travel is required for each group of four employees and for any fraction in excess of a
multiple of four employees.
I understand that only factors relating to official state business will be considered for the infeasibility
of coordination of travel for the reimbursement of transportation expenses. (
If needed, attach Justification
for Mileage Reimbursement for Inability to Coordinate Travel form.)
Estimated Travel Expenses:
University or Private vehicle
Total miles _______ x ______/mile
$__________
Rental Vehicle
__________
(State Contracted Rates Only)
Airfare
__________
(Corporate or CBA)
Meals
Total #of days______ @_______/day
__________
(Not to exceed State Maximums)
0.00
Lodging (
Total # of days______@_______/day
__________
State Contracted Rates Only)
0.00
Registration fees:
__________
Incidental Expenses:
Hotel Taxes ________
Fuel for Rental of Vehicle _______
__________
Other (List)
__________________
_____________________________
__________
Total Estimated Travel Expenses:
$ __________
0.00
I (am, am not) requesting reimbursement for this trip:
Traveler’s Signature ______________________________________
Acct. Manager’s Signature: ______________________
Supervisor’s, Chair’s or Dean’s Signature _____________________
(If different than Account Manager)
5201 University Blvd., Laredo, TX 78041-1900, (956) 326-2817, Fax (956) 326-2139)
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