Timeline And Checklist For Event Planning Page 3

Day of the event

Activity

Person

Due Date

Responsible

Check location setup to include chairs, tables, podium, food

Arrange printed material, nametags, etc. on registration table

Check sound and lighting equipment with vendor(s)

Ensure space and hook-ups are available for media

Ensure decorations are in place

Place water at podium

One to five days after the event

Write thank you notes to speakers, volunteers, staff and others as

appropriate

Complete written evaluation of the event with suggestions for future

events

Coordinate event story and photographs with Communications

Send address updates to Development Office for submission to

university database

Send final attendance list to Development Office so that contact

reports/notes can be entered into database

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Parent category: Life