Sample Meeting Minute Format printable pdf download

SAMPLE MEETING MINUTE FORMAT:

COUNTY OF SAN DIEGO (Insert CPG/CSG name) GROUP

Regular Meeting Minutes

DAY OF THE WEEK, MONTH DAY, YEAR, TIME

(e.g. Tuesday, January 5, 2015, 7:00 P.M.)

Meeting Location:

Insert meeting location, address of the meeting, the Community name, and spell out California

Administrative Items

Roll:

Present: (list names)

Absent: (list names)

The Minutes for the Meeting (

Insert date of the last meeting) were approved as presented (note any

modifications if needed).

VOTE: Aye:_____ No:_____ Abstain:_____ Absent:_____

Public Communication:

List the people that spoke and a brief description of their topic for example: A concerned citizen

reported that his neighbor, Mr. Jones is considering subdividing his 40 acres into 10 four acres lots.

(Note: Speakers are not required to identify themselves per the Brown Act).

Or insert “There was no Public Communication speakers at this meeting.”

Action Items:

1. Use exactly the same title as presented in the Agenda (Example: Doe Residential Subdivision

Tentative Map; TM 5678)

(Continued from the meeting of: Month Day, 2015)

PROJECT DESCRIPTION: Use the same description as in the Agenda. Example: “The project is

a major residential subdivision of a 77-acre site. The applicant proposes to develop 27

residential lots, ranging in area from 2.0 to 9 net acres.” Include the complete street address (if

there is one), the APN, the community area, and the nearest cross streets. Provide enough

information so that anyone could find the site using the information provided.

ACTION: Insert a brief description of the discussion and recommendation the CPG/CSG will

make to the Planning Commission.

Example: The Design Review subcommittee reported that they had viewed several camouflaged

cell sites. They presented pictures of several types of camouflage. The planning group agrees

with the location of the call tower but disagrees with the type of camouflage recommended by

the builder. The group will recommend PDS explore using a different type of camouflage.

VOTE: Aye:_____ No:_____ Abstain:_____ Absent:_____

2. Continue with format from #1 above for as many items as needed.

GROUP BUSINESS – provide a brief summary of any group business

1. Announcements and Correspondence Received

2. Discussion Items

3. Subcommittee Reports

4. Meeting Updates

ADJOURNMENT – note time

Purpose of Planning and Sponsor Groups:

Advise the County on discretionary projects as well as on planning and land use matters that are proposed within their

respective community planning or sponsor group area.

Sample Meeting Minute Format

Related Articles

Related forms

Related Categories