Instructions For Form 945 - Annual Return Of Withheld Federal Income Tax - 2016

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2016
Department of the Treasury
Internal Revenue Service
Instructions for Form 945
Annual Return of Withheld Federal Income Tax
Section references are to the Internal Revenue Code
website at
and click on Same-day
unless otherwise noted.
wire.
Timeliness of federal tax deposits. If a deposit is
Future Developments
required to be made on a day that isn't a business day, the
deposit is considered timely if it is made by the close of
For the latest information about developments related to
the next business day. A business day is any day other
Form 945 and its instructions, such as legislation enacted
than a Saturday, Sunday, or legal holiday. The term “legal
after they were published, go to
holiday” for deposit purposes includes only those legal
holidays in the District of Columbia. Legal holidays in the
Reminders
District of Columbia are provided in Pub. 15.
Correcting a previously filed Form 945. If you
Electronic filing and payment. Now, more than ever
discover an error on a previously filed Form 945, make the
before, businesses can enjoy the benefits of filing tax
correction using Form 945-X, Adjusted Annual Return of
returns and paying their federal taxes electronically.
Withheld Federal Income Tax or Claim for Refund. Form
Whether you rely on a tax professional or handle your own
945-X is a stand-alone form, meaning taxpayers can file
taxes, the IRS offers you convenient programs to make
Form 945-X when an error is discovered. For more
filing and paying easier. Spend less time worrying about
information, see the Instructions for Form 945-X or visit
taxes and more time running your business. Use e-file and
IRS.gov and enter “correcting employment taxes” in the
EFTPS to your benefit.
search box.
For e-file, visit the IRS website at
employmentefile
for additional information.
Federal tax deposits must be made by electronic
For EFTPS, visit
or call EFTPS
funds transfer (EFT). You must use EFT to make all
Customer Service at 1-800-555-4477 or 1-800-733-4829
federal tax deposits. Generally, an EFT is made using the
(TDD) for additional information.
Electronic Federal Tax Payment System (EFTPS). If you
don't want to use EFTPS, you can arrange for your tax
If you're filing your tax return or paying your
professional, financial institution, payroll service, or other
federal taxes electronically, a valid employer
!
trusted third party to make electronic deposits on your
identification number (EIN) is required at the time
CAUTION
behalf. Also, you may arrange for your financial institution
the return is filed or the payment is made. If a valid EIN
to initiate a same-day wire payment on your behalf.
isn't provided, the return or payment won't be processed.
EFTPS is a free service provided by the Department of
This may result in penalties.
Treasury. Services provided by your tax professional,
Electronic funds withdrawal (EFW). If you file Form
financial institution, payroll service, or other third party
945 electronically, you can e-file and e-pay (electronic
may have a fee.
funds withdrawal) the balance due in a single step using
For more information on making federal tax deposits,
tax preparation software or through a tax professional.
see section 11 of Pub. 15. To get more information about
However, don't use EFW to make federal tax deposits.
EFTPS or to enroll in EFTPS, visit the EFTPS website at
For more information on paying your taxes using EFW,
, or call 1-800-555-4477 or
visit the IRS website at . A fee may
1-800-733-4829 (TDD). Additional information about
be charged to file electronically.
EFTPS is also available in Pub. 966.
Credit or debit card payments. You can pay the
For an EFTPS deposit to be on time, you must
balance due shown on Form 945 by credit or debit card.
submit the deposit by 8 p.m. Eastern time the day
!
Don't use a credit or debit card to make federal tax
before the date the deposit is due.
deposits. For more information on paying your taxes with
CAUTION
Same-day wire payment option. If you fail to submit a
a credit or debit card, visit the IRS website at
deposit transaction on EFTPS by 8 p.m. Eastern time the
payments.
day before the date a deposit is due, you can still make
Online payment agreement. You may be eligible to
your deposit on time by using the Federal Tax Collection
apply for an installment agreement online if you have a
Service (FTCS). To use the same-day wire payment
balance due when you file your return. For more
method, you will need to make arrangements with your
information, see What if you can't pay in full, later.
financial institution ahead of time. Please check with your
Paid preparers must sign Form 945. Paid preparers
financial institution regarding availability, deadlines, and
must complete and sign the paid preparer’s section of
costs. Your financial institution may charge you a fee for
Form 945.
payments made this way. To learn more about the
information you will need to provide your financial
Outsourcing your tax duties. You're responsible to
institution to make a same-day wire payment, visit the IRS
ensure that tax returns are filed and deposits and
Sep 29, 2016
Cat. No. 20534D

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