Simple Project Budget Template

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Example 1: Simple Project Budget
Youth-led Research on Civic Engagement Grant
Candidate Forum to be hosted by Youth Council
$3,000
(food, displays, invitations, tent, equipment etc.)
Coordinator (for 4 month program)
10 ,000
(Project Coordinator, 33% salary)
Postage
300
(surveys, newsletters, invitations, etc.)
Printing
2,000
(banners, signage, flyers, posters, reports, surveys, etc.)
Recognition
200
(certificates, party, etc. for volunteer research team)
Travel
1,000
(youth team to coordinate 3 events in 3 different cities)
Total
$16,500
Here is a budget that might be drawn up to explain the costs of a program you envision to your
supervisor or Board. The emphasis here is training youth and helping them develop a deeper
sense of community ownership and civic engagement, however when writing the initial budget,
you can’t forget that the lead you assign to work on this project would have a large portion of
their time occupied. This is not a volunteer-only program; it would rely on focused coordination
and management from a member of your staff, and that must be factored into the overall cost.
The next budget is more detailed and shows more community buy-in, by emphasizing in-kind
donations, volunteers and collaboration. Funders rarely want to be the sole support of a project.

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