Sample Credit Card Policies And Procedures

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Sample Credit Card Policies and Procedures*
Objectives
To allow church personnel access to efficient and alternative means of
payment for approved expenses, especially expenses related to business travel
and office supplies
To improve managerial reporting related to credit card purchases
To improve efficiency and reduce costs of payables processing
Policies
Church credit cards will be issued to ministers and staff only upon approval of
the Finance Committee
Credit cards will be used only for business purposes. Personal purchases of
any type are not allowed
The following purchases are not allowed:
o Capital equipment and upgrades over $5,000
o Construction, renovation/installation
o Items or services on term contracts
o Maintenance agreements
o Personal items or loans
o Purchases involving trade-in of church property
o Rentals (other than short-term autos)
o Any items deemed inconsistent with the values of the ministry
Cash advances on credit cards are not allowed without written permission
from the treasurer.
Cardholders will be required to sign an agreement indicating their acceptance
of these terms. Individuals who do not adhere to these policies and procedures
will risk revocation of their credit card privileges and/or disciplinary action.
_______________
*Reprinted by permission from The Zondervan Church and Nonprofit Tax & Financial Guide:
2008 Edition by Dan Busby, CPA (Grand Rapids: Zondervan, 2007), 82-83.

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