Sample Thank You Note Template With Instructions


Career Center
Thank You Notes
A handwritten thank you note is your personalized acknowledgement of the time and effort the recruiting
team has dedicated to your candidacy. If you choose to e-mail an employer a thank you note prior to
sending a handwritten one, be sure the content in both notes is different.
Thank You Notes
If you are concerned about the legibility of your handwriting you can type a note on resume stock paper. If
you are confident in your handwriting use a note card. After each interview, ask for a business card. Once
you have left the organization, take a minute to sit down and make a few notes about the experience. This
will help you customize each thank-you note to each individual interviewer. Many recruiting days include
multiple interviews. You do not want to send a template thank-you note to all. A thank you note gives you
the additional opportunity to reinforce a point from the interview or follow up on a question you were not
able to answer during the interview. A thank you note should be timely and sent within 48 hours of the
Thank-You Note Checklist
❏ Keep it to 3-5 sentences.
❏ Personalize it. Highlight a key point from
❏ Thank the interviewer first!
your interview that will make the interviewer
❏ Express enthusiasm.
remember you.
❏ Reinforce an idea or address any unresolved
❏ Reiterate your expertise and interest.
❏ Proofread. Check for spelling and punctuation
February 13, XXXX
Dear Ms. Jobs,
Thank you for the opportunity to meet with you yesterday. I enjoyed talking with you and
Mr. Troutman about the future of Heartland Candies and my possible future there. The
visit has increased my interest in the marketing position we discussed and assured me
of my ability to provide you with an immediate contribution.
Thanks again for your time. I look forward to hearing from you soon.
Tommy Trojan
USC Career Center
3601 Trousdale Parkway, Student Union 110, Los Angeles, CA 90089-4897
(213) 740-9111 • •
Rev. 07/14


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Parent category: Letters