Instructions For Form 943-X - 2015 (Page 5 of 13) in pdf

Use the claim process. Check the box on line 2 to file a

Instead, in either case, check the box on line 2 to file a Form

943-X under the claim process. See Is There a Deadline for

claim on Form 943-X requesting a refund or abatement of the

Filing Form 943-X, earlier. See the instructions for lines 16a

amount shown on line 17.

and 16b, later.

To ensure that the IRS has enough time to process a

credit for an overreporting adjustment in the year

TIP

2. Claim

during which you file Form 943-X, you are

Check the box on line 2 to use the claim process if you are

encouraged to file Form 943-X correcting the overreported

correcting overreported amounts only and you are

amount in the first 11 months of a year. For example, if you

claiming a refund or abatement for the negative amount

discover an overreported amount in December, you may

(credit) shown on line 17. Do not check this box if you are

want to file Form 943-X during the first 11 months of the next

correcting any underreported amounts on this form.

year. This should ensure that the IRS will have enough time

to process Form 943-X so the credit will be posted before

You must check the box on line 2 if you have a credit and

you file Form 943, thus avoiding an erroneous balance due

the period of limitations on credit or refund for Form 943 will

notice from the IRS. See the example below.

expire within 90 days of the date you file Form 943-X. See Is

There a Deadline for Filing Form 943-X, earlier.

Example—You want your overreported tax applied as

a credit to Form 943. On December 18, 2015, you discover

The IRS usually processes claims shortly after they are

you overreported your tax on your 2014 Form 943 and want

filed. The IRS will notify you if your claim is denied, accepted

to make a correction using the adjustment process. To allow

as filed, or selected to be examined. See Pub. 556,

the IRS enough time to process the credit, you file Form

Examination of Returns, Appeal Rights, and Claims for

943-X on January 4, 2016, and take the credit on your 2016

Refund, for more information.

Form 943.

Unless the IRS corrects Form 943-X during processing or

you owe other taxes, penalties, or interest, the IRS will refund

Specific Instructions:

the amount shown on line 17, plus any interest that applies.

You may not file a refund claim to correct federal

Part 1: Select ONLY One Process

income tax or Additional Medicare Tax actually

withheld from employees.

Because Form 943-X may be used to file either an adjusted

CAUTION

employment tax return or a claim for refund or abatement,

Part 2: Complete the Certifications

you must check one box on either line 1 or line 2. Do not

check both boxes.

You must complete all certifications that apply by checking

the appropriate boxes. If all of your corrections relate to

1. Adjusted Employment Tax Return

underreported amounts, complete line 3 only; skip lines 4

Check the box on line 1 if you are correcting underreported

and 5 and go to Part 3.

amounts or overreported amounts and you would like to use

If your corrections relate to overreported amounts, you

the adjustment process to correct the errors.

have a duty to ensure that your employees' rights to recover

If you are correcting both underreported amounts and

overpaid employee social security and Medicare taxes that

overreported amounts on this form, you must check this box.

you withheld are protected. The certifications on lines 4 and 5

If you check this box, any negative amount shown on line 17

address the requirement to:

will be applied as a credit (tax deposit) to your Form 943 for

Repay or reimburse your employees for the overcollection

the year in which you are filing this form. See Example—You

of employee social security and Medicare taxes, or

want your overreported tax applied as a credit to Form 943,

Obtain consents from your employees to file a claim on

earlier.

their behalf. See Notice 2015–15 for guidance on consents.

If you owe tax. Pay the amount shown on line 17 by the

time you file Form 943-X. Generally, you will not be charged

3. Filing Forms W-2 or Forms W-2c

interest if you file on time, pay on time, enter the date you

Check the box on line 3 to certify that you filed or will file

discovered the error, and explain the correction on line 20.

Forms W-2 or Forms W-2c, as required, showing your

employees' correct wage and tax amounts. See the General

If you have a credit. You overreported employment taxes

Instructions for Forms W-2 and W-3 for detailed information

(you have a negative amount on line 17) and want the IRS to

about filing requirements. References to Form W-2 on Form

apply the credit to Form 943 for the period during which you

943-X and in these instructions also apply to Forms W-2AS,

filed Form 943-X. The IRS will apply your credit on the first

W-2CM, W-2GU, and W-2VI unless otherwise noted.

day of the Form 943 year during which you filed Form 943-X.

However, the credit you show on Form 943-X, line 17, may

You must check the box on line 3 to certify that you filed

not be fully available on your Form 943 if the IRS corrects it

Forms W-2 or Forms W-2c even if your corrections on Form

during processing or you owe other taxes, penalties, or

943-X do not change amounts shown on those forms. For

interest. The IRS will notify you if your claimed credit changes

example, if your only correction to Form 943 involves

or if the amount available as a credit on Form 943 was

misstated tax adjustments (see the instructions for line 10),

reduced because of unpaid taxes, penalties, or interest.

check the box on line 3 to certify that you already filed all

required Forms W-2 and W-2c with the Social Security

Do not check the box on line 1 if you are either: (a)

Administration (SSA).

correcting overreported amounts and the period of

limitations on credit or refund for Form 943 will

4. Certifying Overreporting Adjustments

CAUTION

expire within 90 days of the date you file Form 943-X, or (b)

claiming a credit for COBRA premium assistance payments

If you overreported federal income tax, social security tax,

and you reduced your deposits in anticipation of the credit.

Medicare tax, or Additional Medicare Tax and checked the

-5-

Instructions for Form 943-X (Rev. 2-2015)

Instructions For Form 943-X - 2015 Page 5

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