Sample Business Letters, Cover Letter Guidelines And Sample Cover Letter, Sample Thank-You Letter (Page 2 of 4) in pdf

Cover Letter Guidelines

Your Street Address

Your City, State and Zip Code

March 9, 20__

Lynn Employer

Title

XYZ Company

6789 Main Street

Salina, KS 64088

Dear Mr. / Ms. Employer: (If you do not have a specific name, call the employer to get a name.)

First paragraph: Why you are writing

In your initial paragraph, state the reason for your letter.

Letter of application: You are applying in response to a specific opening. State the position and

indicate how you learned of it. If you found out from someone currently working there, be sure

to mention his or her name (with permission, of course).

Letter of inquiry: You are inquiring to find out if there are openings in your field of interest with

this organization.

Second paragraph: What you have to offer

Indicate why you are interested in this position or this organization. Do your research! Above

all, indicate what you can do for the employer. Keep the number of sentences that begin with

“I” to a minimum to avoid sounding choppy. This is known as an employer-focused letter. If all

of your paragraphs begin with “I,” then you have written a self-focused letter. Change your

wording! If you are a recent graduate, explain how your academic background makes you a

qualified candidate for the position. If you have practical work experience, point out your

specific achievements or unique qualifications. Refer to the enclosed résumé, but try not to

repeat the same information that the reader will find there. This is your chance to expand that

information and really shine.

Third paragraph: What happens next

In the closing paragraph, indicate your desire for a personal interview. Close with a statement

that will encourage a response. For example, state that you will be in the city where the

organization is located on a certain date and would like to set up an interview. Or, simply state

that you will call in the near future to inquire about an interview. Ask the employer to contact

you if they desire additional information. Repeat your phone number (make sure this is

Sample Business Letters, Cover Letter Guidelines And Sample Cover Letter, Sample Thank-You Letter Page 2