Sample Business Letters Template printable pdf download

Sample Business Letters Template

Business Communication

Document Formatting

Letters vs. Memos

The letter format is used when the receiver(s) of the correspondence is outside of your company

or organization. The memo format is used when the receiver(s) of the correspondence is a

member of the company or organization you work for (inter-office correspondence).

Formatting Letters

Letter Types

Personal Business Letters – letters written to a business or organization on behalf of

YOURSELF. Example: You write a letter of complaint to Dave Smith at the Pepsi

Company because you found a mouse tail in the bottom of a can of soda you were

drinking.

Business Letters – letters written by a business/organization to another

business/organization or an individual on behalf of the BUSINESS/ORGANIZATION.

Example: Dave Smith at Pepsi writes a letter of apology to you based on your letter of

complaint. Dave, although writing the letter, is really expressing the opinion of the

company he works for.

Alignment Formats

Block Format – All lines in the letter align at the left margin.

Modified-Block Format – All lines except the date, closing, and signature block align at

the left margin. The date, closing, and signature block BEGIN at the center of the page.

With Indented Paragraphs – Either of the above formats may also include indented

paragraphs.

Punctuation Formats

Open Punctuation – NO punctuation following the salutation or closing.

Mixed/Standard Punctuation – A colon follows the salutation, a comma follows the

closing.

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Sample Business Letters Template