Business Letter Format

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Business Letter Format
When writing a business letter, there is a specific format you must
follow.
STEP 1: Addresses and Introduction
1. Heading – consists of YOUR address and the date.
Ex.
Line 1: Title -
Student Council President
Line 2: Street Address -
5678 Spring Street SW
Line 3: Town, Province, Postal Code
Calgary AB T8S 5G9
Line 4: The date -
May 2, 2005
2. Inside Address – consists of the address to the PERSON
you are
writing the letter to.
Line 1: Name and Title
Dr. Carol Green, Board of
Directors
Line 2: Place
Glenwood Medical Center
Line 3: Street Address
789 3 Avenue S
Line 4: Town, Province, PC Calgary AB V4C 7D3
3. Salutation – Consists of ‘Dear’, followed by Mr., Miss,
Mrs., Ms, their last name and a COLON (:).
Dear Mr. Smith:
Dear Ms. Black:
Dear Dr. Green:
STEP 2: Body (BPDOG)
This is where you write your letter. Use the following format
(BPDOG) when writing:
B = Background
 Includes a description of:
o who you are
o what you do, etc…
P = Purpose
 Why are you writing this letter? (i.e. I am writing this letter to
invite you to speak at …..)

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